Accounting Coordinator

The State Group; Evansville (IN); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

PTO

401(k)

Job summary

The State Group is seeking an Accounting Coordinator for MelKay, based in Evansville, Indiana. You will act as a liaison between office personnel and project managers, manage work orders, and oversee billing processes to ensure accurate invoicing.

Ideal candidates have 2+ years in accounting or related roles, a high school diploma, and experience with Excel and Spectrum software. Join a team committed to integrity, reliability, and growth.

Qualifications

• 2+ years in accounting, administrative, or relevant roles.
• High school diploma or equivalent.
• Experience with customer and work order billing.
• Familiarity with Spectrum software and Excel.

Responsibilities

• Serve as liaison between office personnel and project managers.
• Run work order status reports and manage open work orders.
• Review completed work orders for accuracy.
• Prepare and revise invoices; submit for approval and daily sending.
• Monthly billing duties: statements, PM billing, and tracking renewals.
• Process invoice coding, verify POs, support A/R.

Skills

Accounting experience

Administrative experience

Communication skills

Education

High school diploma

Tools

Excel

Spectrum software

Job description

Current job opportunities are posted here as they become available.

For more than 65 years, The State Group's 3,500+ professionals have built and maintained the infrastructure that keeps businesses and industries moving across North America. Today, the company is a multi-trade industrial contractor powering industry solutions and sustaining critical operations across electrical, mechanical, civil, communications, maintenance, and emerging technology庸rom major construction projects to the ongoing work that keeps critical operations running as a trusted service partner of choice.

We invest in our people, technology, and innovation to strengthen how we work today and prepare for what's ahead. At The State Group, there are tremendous opportunities to build your skills, grow your career, and be part of something bigger.

We are seeking an Accounting Coordinator for MelKay, a subsidiary of The State Group Family of Companies, based in Evansville, Indiana. MelKay provides electrical, mechanical, and plumbing construction and maintenance as well as HVAC, fire, security, communication, and safety systems to customers in southern Indiana, western Kentucky, and southern Illinois. With over 70 years in the business and over 400 union tradespeople, MelKay is committed to integrity, reliability, and excellent workmanship.

BENEFITS OF WORKING WITH US

This position is integral to our success and offers opportunities for career advancement.

100% PAID medical, dental, and vision insurance.

Paid time off, including vacation, sick days, and holidays.

401(k) Retirement Plan with company match and immediate vesting.

Competitive compensation, annual pay increases, and bonuses.

State embraces and encourages workplace diversity.

Forge partnerships that last through teamwork, integrity, and respect.

WHAT YOU WILL DO

Serve as an effective liaison between office personnel and project managers, ensuring clear, timely, and accurate communication across teams.

Run work order status reports and manage all open work orders, including notes and scheduling updates.

Review completed work orders for accuracy, including time, materials, POs, descriptions, notes, and PM material deductions.

Prepare and revise invoices as needed, submit them to the manager for approval, and send invoices daily.

Complete monthly billing duties such as statements, Preventive Maintenance billing, and tracking PM visits, hours, and renewals.

Process invoice coding, verify POs, and support A/R with payments, deposits, logs, and follow-up on outstanding invoices.

WHAT YOU NEED TO JOIN OUR TEAM

2+ years of accounting, administrative, or relevant experience.

A high school diploma or equivalent.

Experience with customer and work order billing required.

Experience in the construction industry, intermediate knowledge of Excel, and experience with Spectrum software preferred.

Strong time management skills; efficiently prioritizing tasks and managing competing deadlines.

Strong analytical skills and attention to detail.

Excellent organizational, interpersonal, and communication skills.

The State Group is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or protected veteran status.
Reasonable accommodations are available upon request for applicants with disabilities. If you require a reasonable accommodation during the application process, please email [e-mail].