Accounting Clerk II

City of Bella Vista; Bella Vista (AR); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Excellent benefits package

2:1 retirement plan match

Job summary

City of Bella Vista is seeking an Accounting Clerk II to join the Finance team. You will maintain financial records, reconcile statements, process invoices, and support budgeting efforts with attention to detail.

The role requires strong Excel skills, knowledge of accounting principles, and experience with accounting software. A proactive, confidential, and collaborative approach is essential to serve multiple departments.

Qualifications

• Bachelor’s degree in Accounting preferred; or 6+ years of similar experience with no degree.
• Experience with MS Office and accounting software.
• Five years of accounts payable/receivable or general office accounting procedures.

Responsibilities

• Maintains accounting records and reconciles statements.
• Processes approved invoices for payment and prepares vendor checks.
• Reviews monthly revenue and bank/credit card statements.
• Supports budgeting and year-end close tasks.
• Assists with reporting and responds to inquiries from departments.

Education

Bachelor’s degree in Accounting

Associates degree

5+ years accounts payable / receivable experience

Data entry

Advanced Microsoft Excel

Ability to learn accounting software systems

Knowledge of accounting principles

Attention to detail

Confidential information handling

Customer service orientation

Problem solving

Independent work style

Interdepartmental collaboration

A.I. for basic tasks

Tools

Microsoft Excel

Accounting software

Job description

Description

Bella Vista is located in the NW corner of the state of Arkansas. Our city boasts nearly 100 miles of bicycle/walking trails that wind through beautiful hills and trees and around seven (7) lakes within the city limits. Bella Vista is a wonderful place to live and work, particularly if you are an outdoor enthusiast.

The Accounting Clerk II supports the City Finance and accounting office by maintaining necessary financial documents, reconciling statements, processing invoices, preparing vendor checks, and maintaining a variety of accounting and financial records. This position works closely with other departments to ensure that accurate accounting of departmental expenses are recorded.

The specific responsibilities of this position include but are not limited to:

• Maintains a variety of accounting records.
• Reconciles monthly credit card statements.
• Reconciles monthly bank statements.
• Reviews and/or records monthly revenue for departments.
• Proofs financial statements for director.
• Maintains accounting databases including tax data base for items purchased without sales tax.
• Processes approved invoices for payment.
• Prepares invoices for capital projects payable through City bonds.
• Provides payment support documentation to departments with invoices eligible for grant reimbursement.
• Processes general accounting email and questions and directs invoices to appropriate departments for approval.
• Maintains fleet fuel purchase cards and users.
• Verifies all purchasing procedures are followed with necessary back-up documentation.
• Completes banking and deposit entry into accounting software.
• Reviews, prepares and enters data relating to payroll, payroll taxes, fees, and insurance.
• Enters ACH payments into accounting software.
• Researches and resolves invoice discrepancies and issues.
• Corresponds with vendors and respond to inquiries.
• Assists with yearly budgeting.
• Works closely with third-party ambulance billing company to ensure that payment receipt records are up to date.
• May also assist with: month-end and year-end close process including accruals and adjustments; preparation of internal and external financial reports; monitoring and analyzing accounting data to identify trends, variances, or areas for improvement.
• Other duties as assigned.

Requirements

SKILLS & ABILITIES:

• Proficiency with data entry.
• Advanced Microsoft Excel skills.
• Ability to learn technology systems associated with the city’s accounting, finance, and ambulance billing functions.
• Knowledge of accounting principles and concepts.
• Excellent ability to work with and understand numbers.
• Great attention to detail with ability to spot discrepancies, identify errors, and correct mistakes.
• Exercises good judgment and diligence for protecting the City’s accounting and financial processes.
• Ability to work with confidential information.
• Ability work effectively with variety of different organizations and city departments.
• Demonstrates excellent customer service.
• Ability to work independently, creatively resolve problems, and work through ambiguity.

EDUCATION and/or EXPERIENCE:

• Bachelor’s degree in Accounting with 2 years of hands‑on experience (preferred), or Associates degree with 6+ years of similar experience. May be considered if candidate has 10+ years of similar work experience without a degree.
• Experience using Microsoft Office.
• Prior experience using accounting software.
• Five (5) years of accounts payable, accounts receivable, or general office record keeping procedures that translate into accounting and billing functions.
• Must be comfortable with and curious about the use of A.I. for basic tasks.
• Understanding of the audit process.

Must be able to pass pre‑employment background check including credit report.

Excellent benefits package including a 2:1 retirement plan match.