ACCOUNTING CLERK COORDINATOR

Automatic Data Processing, Inc.; Sun Lakes (AZ); On-site; USD 30,000 - 33,000; Full time

Job summary

Automatic Data Processing, Inc. in Sun Lakes, AZ is hiring a full-time Accounting Clerk Coordinator to support daily financial operations with strong attention to detail and proficiency in Excel. Experience with Jonas software and HOA environments is preferred but not required.

Primary duties include cash reconciliation, bank deposits, data entry, and handling inquiries from members, staff, and vendors, with opportunities to assist on additional accounting projects as needed.

Qualifications

• Experience in accounting clerk, bookkeeping, or similar administrative finance roles.
• Proficiency in Excel for sorting, formulas and data entry.
• Experience with Jonas software is preferred but not required.

Responsibilities

• Count and reconcile daily cash.
• Process change requests as needed.
• Balance and transfer all credit card activity.
• Prepare and complete daily bank deposits.
• Answer inbound calls and assist members, staff, and vendors professionally.
• Prepare, send, and track demand letters.
• Perform accurate data entry for financial and HOA-related records.
• Update and maintain the pending sales list.
• Process property disclosure requests and track property transfers.
• Maintain and organize the Vacation Watch folder and related documentation.
• Assist with additional administrative or accounting projects as needed.
• Complete other tasks as assigned by management.

Skills

Excel proficiency

Jonas software

Customer service

Data entry accuracy

Independent work

Organizational skills

Tools

Jonas software

Microsoft Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

ACCOUNTING CLERK COORDINATOR

FULL TIME Accounting & IT, Sun Lakes, AZ, US 1 Attachments

Salary Range: $22.00 To $24.00 Hourly

Position Summary

The Accounting Clerk supports daily financial operations and administrative functions. The ideal candidate will have experience in accounting support roles, proficiency in Excel, and strong attention to detail. Knowledge of Jonas software and previous HOA experience are preferred but not required.

Count and reconcile daily cash.

Process change requests as needed.

Balance and transfer all credit card activity.

Prepare and complete daily bank deposits.

Answer inbound calls and assist members, staff, and vendors professionally.

Prepare, send, and track demand letters.

Perform accurate data entry for financial and HOA-related records.

Update and maintain the pending sales list.

Process property disclosure requests and track property transfers.

Maintain and organize the Vacation Watch folder and related documentation.

Assist with additional administrative or accounting projects as needed.

Complete other tasks as assigned by the employee’s Manager and/or General Manager that may not be specifically listed in this job description.

Qualifications

Prior accounting clerk, bookkeeping, or similar administrative finance experience required.

Experience with Jonas software preferred but not required.

HOA experience preferred but not required.

Strong organizational skills and accuracy in work.

Ability to handle confidential information with discretion.

Excellent communication and customer service skills.

Ability to work independently and manage multiple tasks.

Physical Requirements

Ability to sit for extended periods and work at a computer.

Ability to lift up to 20 lbs (e.g., files, deposit bags).

Position Summary

The Accounting Clerk supports daily financial operations and administrative functions. The ideal candidate will have experience in accounting support roles, proficiency in Excel, and strong attention to detail. Knowledge of Jonas software and previous HOA experience are preferred but not required.

Essential Duties & Responsibilities

• Count and reconcile daily cash.

• Process change requests as needed.

• Balance and transfer all credit card activity.

• Prepare and complete daily bank deposits.

• Answer inbound calls and assist members, staff, and vendors professionally.

• Prepare, send, and track demand letters.

• Perform accurate data entry for financial and HOA-related records.

• Update and maintain the pending sales list.

• Process property disclosure requests and track property transfers.

• Maintain and organize the Vacation Watch folder and related documentation.

• Assist with additional administrative or accounting projects as needed.

• Complete other tasks as assigned by the employee’s Manager and/or General Manager that may not be specifically listed in this job description.

Qualifications

• Prior accounting clerk, bookkeeping, or similar administrative finance experience required.

• Proficiency in Microsoft Excel (sorting, formulas, data entry).

• Experience with Jonas software preferred but not required.

• HOA experience preferred but not required.

• Strong organizational skills and accuracy in work.

• Ability to handle confidential information with discretion.

• Excellent communication and customer service skills.

• Ability to work independently and manage multiple tasks.

Physical Requirements

• Ability to sit for extended periods and work at a computer.

• Ability to lift up to 20 lbs (e.g., files, deposit bags).

Monday - Friday 8:00 am - 4:00 pm
October 1 - April 30
Monday - Thursday 8:00 am - 4:00 pm
Friday - 8:00 am - 12:00 pm
May 1 - September 30
Average hours: 30 - 40 per week.