Accounting Clerk (AR/AP)

Pivotal Solutions; Manassas (VA); On-site; USD 19,000 - 26,000; Part time

Job summary

Pivotal Solutions is seeking an Accounting Clerk (AR/AP) for a part-time, 20-hour-per-week contract to support our Manassas, VA operations onsite. The role focuses on accounts payable and receivable tasks, maintaining accurate records and facilitating payments and billing with vendors and clients.

The ideal candidate will have proven experience in accounting, strong MS Office skills, and excellent communication and organizational abilities to manage multiple tasks efficiently in a fast-paced

Qualifications

• Proven experience as an Accounting Clerk or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational skills with the ability to prioritize tasks.
• Excellent communication skills, both verbal and written.

Responsibilities

• Assist with accounts payable: data entry, matching vendor invoices, coding, and preparing payments.
• Assist with accounts receivable: prepare invoice package for data entry, process credit applications and credit card payments, verify client tax exempt forms and follow up on overdue accounts.
• Maintain and update accounting records and files.
• Communicate with vendors and customers regarding billing, payments or other issues.
• Perform general office administration (filing, document management, correspondence, kitchen and breakroom supply management).
• Greet visitors, answer phone calls, and direct inquiries appropriately.
• Provide customer service via phone, email and in person.
• Manage scheduling, meeting coordination, and travel arrangements.
• Order office supplies and manage vendor relationships.
• Maintain organized records (physical and digital).
• Support operations with processing shipping paperwork for delivering products to clients.
• Additional administrative tasks as needed.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Strong organizational skills

Excellent communication skills

Tools

Microsoft Office Suite

Job description

Our client is looking to hire an Accounting Clerk (AR/AP) for a 3+ month contract role that is part-time, about 20 hours/week. You will need to work onsite in Manassas, VA.

Accounting Support:

• Assist with accounts payable: data entry, matching vendor invoices, coding, and preparing payments.
• Assist with accounts receivable: prepare invoice package for data entry, process credit applications and credit card payments, verify client tax exempt forms and follow up on overdue accounts.
• Maintain and update accounting records and files.
• Communicate with vendors and customers regarding billing, payments or other issues.

Administrative Duties:

• Perform general office administration (filing, document management, correspondence, kitchen and breakroom supply management).
• Greet visitors, answer phone calls, and direct inquiries appropriately.
• Provide customer service via phone, email and in person.
• Manage scheduling, meeting coordination, and travel arrangements.
• Order office supplies and manage vendor relationships.
• Maintain organized records (physical and digital).
• Support operations with processing shipping paperwork for delivering products to clients
• Additional administrative tasks as needed.

Requirements

• Proven experience as an Accounting Clerk or in a similar role.
• Proficiency in computer literacy, including Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent communication skills, both verbal and written.