Accounting Clerk

Family Tree Farms, Inc.; Reedley (CA); On-site; USD 42,000 - 66,000; Full time

Job summary

Family Tree Farms, Inc. in California is seeking an Accounting Clerk to provide financial, clerical, and administrative support for payments and invoices.

The role covers vendor invoice processing, reconciliations, customer invoicing, and collaboration with Sales Support and Logistics to resolve discrepancies, with emphasis on accuracy and attention to detail. The position requires a degree in accounting and 1–3 years of relevant experience, strong Microsoft Office skills, and knowledge of

Qualifications

• Associate or bachelor’s degree in accounting preferred.
• 1–3 years of accounts payable or general accounting experience is a plus.
• Proficient Microsoft Office skills are required.
• Experience with QuickBooks is a plus.

Responsibilities

• Process vendor invoices and expense reports accurately and promptly.
• Review, code, and file vendor invoices; scan and file electronically.
• Perform monthly reconciliations and maintain vendor accounts.
• Review and reconcile invoice discrepancies; respond to vendor inquiries.
• Create and distribute customer invoices; monitor aging and follow up on issues.
• Support with weekly/daily invoice exception reviews and adjustments.

Skills

Microsoft Office

Time management

Organizational skills

Attention to detail

Independent work

Analytical skills

Education

Associate or Bachelor’s degree in accounting

Tools

QuickBooks

Job description

Description

Position Summary: An Accounting Clerk provides financial, clerical, and administrative support to ensure efficient, timely, and accurate processing of payments and invoices.

Position Summary: An Accounting Clerk provides financial, clerical, and administrative support to ensure efficient, timely, and accurate processing of payments and invoices.

Essential Duties and Responsibilities

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Accounts Payable

• Process checks when requested and expense reports regularly
• Accurately review, code, and process vendor invoices, including scanning and electronic filing
• Perform monthly reconciliations
• Maintain many vendor accounts while staying in compliance with company policies and procedures
• Perform data entry associated with accounts payable
• Review and reconcile invoice discrepancies
• Audit and process credit card bills
• Address and respond to vendor inquiries

Accounts Receivables

• Review shipments and customer orders to ensure all information needed for invoicing is complete and accurate.
• Verify pricing, quantities, delivery dates, export dates, customer POs, shipping charges, and other required information.
• Review accounting and sales notes for special instructions or billing requirements.
• Verify customer portal information against Famous system information when required.
• Review invoices for unusual or incorrect values before sending them to customers.
• Ensure required documentation, such as PODs, is available when needed.
• Create and distribute customer invoices within the required timeframe.
• Identify and document invoice discrepancies in QuickBooks (QB).
• Assign discrepancies to the appropriate department for correction and follow up until resolved.
• Work with Sales Support and Logistics to resolve pricing, quantity, product, PO, POD, shipping, and customer portal discrepancies.
• Make approved invoice quantity or adjustment changes when required.
• Monitor outstanding invoice issues and help ensure invoices are submitted to customer portals on time.
• Support Accounting with weekly and daily invoice exception reviews.
• Assist with customer invoice adjustments related to quality issues, mis-tags, mis-ships, truck claims, and warehouse claims.
• Review adjustment requests and ensure required documentation is complete before processing.
• Communicate with the Grower Accountant, Controller, Sales Support, and Logistics regarding invoice issues and adjustments.
• Maintain accurate and timely records in Famous and QB.

Requirements

Qualifications

Education and Experience

• Associate or bachelor’s degree in accounting or a similar field preferred.
• 1-3 years of experience with accounts payable or general accounting is a plus.
• Experience and other training or certification may be substituted for education.

Skills

• Proficient Microsoft Office knowledge and skills
• Strong time management and organizational skills
• Knowledge of basic accounting principles
• High degree of attention-to-detail
• Ability to work independently and prioritize tasks
• Strong analytical abilities