Accounts Payable Specialist

Katella Deli; Los Alamitos (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Katella Deli is seeking an Accounts Payable Clerk to manage invoice approvals, data entry in QuickBooks, and vendor communication. The role emphasizes timely payments, accurate coding, and maintaining meticulous records.

Candidates should have at least three years in AP, experience with QuickBooks and Excel, and strong organizational skills. Bakery or food-industry familiarity is a plus, with occasional collaboration on year-end tasks.

Qualifications

• Minimum three years as an accounts payable clerk.
• Experience in bakery or food environment preferred.
• Intermediate experience with QuickBooks, Word, Excel, and 10 key by touch.
• Strong organizational skills for follow-through and the ability to juggle and prioritize.

Responsibilities

• Responsible for obtaining approval of invoices.
• Audit, code, and enter approved invoices and credit card purchases in QuickBooks.
• Prioritizes invoices according to cash discounts potential and payment terms. Obtain favorable terms for the company.
• Match invoices to checks, obtain signatures, and mail checks in a timely manner.
• Process check requests.
• Pay invoices online using company credit cards or bank accounts.
• Answer all vendor inquiries. Strengthen and grow relationships with vendors.
• Submit paperwork to vendors to obtain rebates.
• Obtain vendor statements to ensure that our records agree with the vendor.
• Review invoices in Ctuit to ensure that all invoices are coded correctly and recorded in QuickBooks
• Review delivery log and repairs and maintenance log to ensure that all invoices are received.
• Obtain W-9s from all vendors.
• Communicate and work with management
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Assist in period and year end closings.
• Assist with other projects as needed.

Skills

Accounts payable

Organization

Problem solving

Attention to detail

Tools

QuickBooks

Word

Excel

10-key by touch

Job description

Description

The essential functions include, but are not limited to the following

• Responsible for obtaining approval of invoices.
• Audit, code, and enter approved invoices and credit card purchases in QuickBooks.
• Prioritizes invoices according to cash discounts potential and payment terms. Obtain favorable terms for the company.
• Match invoices to checks, obtain signatures, and mail checks in a timely manner.
• Process check requests.
• Pay invoices online using company credit cards or bank accounts.
• Answer all vendor inquiries. Strengthen and grow relationships with vendors.
• Submit paperwork to vendors to obtain rebates.
• Obtain vendor statements to ensure that our records agree with the vendor.
• Review invoices in Ctuit to ensure that all invoices are coded correctly and recorded in QuickBooks
• Review delivery log and repairs and maintenance log to ensure that all invoices are received.
• Obtain W-9s from all vendors.
• Communicate and work with management
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Assist in period and year end closings.
• Assist with other projects as needed.

Requirements

• Minimum three years as an accounts payable clerk.
• Previous experience in bakery, or food environment preferred.
• Must have intermediate experience with QuickBooks, Word, Excel, and 10 key by touch.
• Must have strong organizational skills for follow-through and the ability to juggle and prioritize.
• Identify and resolve problems in a timely manner, gather and analyze information skillfully.
• Manage difficult client/customer situations, respond promptly to customer needs, solicit customer feedback to improve service, respond to request for service and assistance and meet commitments.
• Prioritizes and plans work activities and uses time efficiently.
• Demonstrate accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance.
• Meets productivity standards and completes work in a timely manner.
• Adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays, or unexpected events.