Accounting Clerk

Advanced Disaster Recovery; New Hampton (NY); On-site; USD 25,000 - 33,000; Part time

Job summary

Advanced Disaster Recovery, Inc. is seeking a dependable Accounting Clerk to support our Bookkeeper in our New Hampton, NY office. This part-time role will handle daily accounting tasks, maintain accurate financial records, and help organize invoices, receipts, and documentation.

Responsibilities include entering invoices, reconciling accounts, and coordinating with vendors. Proficiency in Sage Intacct, Ramp, or QuickBooks and Excel is preferred.

Qualifications

• High school diploma or equivalent required; accounting coursework or an associate degree preferred.
• One to two years of accounting, bookkeeping, or accounts payable experience preferred.
• Experience with Sage Intacct and Ramp preferred; QuickBooks or similar accounting software also considered.
• Working knowledge of Microsoft Excel, email, and basic office applications.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to follow instructions, meet deadlines, and communicate clearly.
• Ability to handle financial and company information confidentially.
• Construction or restoration industry experience is a plus.

Responsibilities

• Enter vendor invoices, receipts, and other financial transactions into the accounting system.
• Review invoices for accuracy, required approvals, and supporting documentation.
• Assist with accounts payable and accounts receivable tasks, including recording payments and maintaining account records.
• Match receipts and invoices to credit card transactions and vendor statements.
• Assist with bank and credit card reconciliations under the direction of the Bookkeeper.
• Apply account and job codes as directed, and flag missing information or discrepancies.
• Contact vendors and internal team members to obtain missing invoices, receipts, or account details.
• Maintain organized electronic and paper accounting files.
• Assist with gathering documentation for month-end activities and audits.
• Perform other related accounting and clerical duties as assigned.

Skills

Attention to detail

Organizational skills

Ability to follow instructions

Communication skills

Education

High school diploma or equivalent

Accounting coursework or associate degree preferred

Tools

Sage Intacct

Ramp

QuickBooks or similar

Microsoft Excel

Job description

Position Summary

Advanced Disaster Recovery, Inc. is seeking a dependable, detail-oriented Accounting Clerk to support our Bookkeeper in our New Hampton office. This part-time position will assist with daily accounting tasks, maintain accurate financial records, and help keep invoices, receipts, and supporting documentation organized and up to date.

Key Responsibilities

• Enter vendor invoices, receipts, and other financial transactions into the accounting system.
• Review invoices for accuracy, required approvals, and supporting documentation.
• Assist with accounts payable and accounts receivable tasks, including recording payments and maintaining account records.
• Match receipts and invoices to credit card transactions and vendor statements.
• Assist with bank and credit card reconciliations under the direction of the Bookkeeper.
• Apply account and job codes as directed, and flag missing information or discrepancies.
• Contact vendors and internal team members to obtain missing invoices, receipts, or account details.
• Maintain organized electronic and paper accounting files.
• Assist with gathering documentation for month-end activities and audits.
• Perform other related accounting and clerical duties as assigned.

Qualifications

• High school diploma or equivalent required; accounting coursework or an associate degree preferred.
• One to two years of accounting, bookkeeping, or accounts payable experience preferred.
• Experience with Sage Intacct and Ramp preferred; QuickBooks or similar accounting software also considered.
• Working knowledge of Microsoft Excel, email, and basic office applications.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to follow instructions, meet deadlines, and communicate clearly.
• Ability to handle financial and company information confidentially.
• Construction or restoration industry experience is a plus.

Work Schedule

This position requires approximately 10–15 hours per week working in our New Hampton, NY office. The weekly schedule will be coordinated with the Bookkeeper to support department needs.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Advanced Disaster Recovery, Inc. is an equal opportunity employer.