Accounting Clerk

K. Singh & Associates, Inc.; Milwaukee (WI); On-site; USD 52,000 - 72,000; Full time

Job summary

K. Singh & Associates, Inc. is seeking an Accounting professional to support the accounting department with invoicing, general ledger work, payroll, and financial reporting.

The role requires 2–5 years of experience, an accounting degree, and proficiency in Ajera and Microsoft Office. You will ensure compliance, prepare monthly project budgets, and collaborate with staff to maintain accurate financial records.

Qualifications

• AS in Accounting or related field
• 2–5 years of accounting experience
• Excellent verbal and written communication skills
• Proficiency in Ajera and Microsoft Office Suite
• Knowledge of budget preparation, monitoring, and controlling
• Familiar with applicable laws, codes, regulations, policies, and procedures for compliance

Responsibilities

• Handle invoicing and track Accounts Receivable
• Communicate with client Accounts Payable as needed
• Assist in general ledger accounting functions as assigned
• Compile financial information for monthly project budget reports
• Inform staff regarding procedural requirements for compliance
• Maintain financial records and files
• Reconcile financial data to maintain accurate balances
• Research discrepancies in financial information
• Respond to employee payroll and expense inquiries
• Oversee expense check distribution
• Take on super-user role for accounting software Deltek Ajera
• Issue and track purchase orders
• Categorize costs and classify by account number
• Oversee time entries and prepare payroll package for CFO

Skills

Verbal and written communication

Budget preparation

General ledger accounting

Payroll processing

Ajera

Microsoft Office Suite

Education

AS in Accounting or related field

Tools

Ajera

Microsoft Office Suite

Job description

Purpose of Position

The Accounting is responsible for providing support to the accounting department including processing, recording, updating and reconciling fiscal information in compliance with established policies; providing instructions, recommendations and/or accounting support to other personnel.

Purpose of Position

The Accounting is responsible for providing support to the accounting department including processing, recording, updating and reconciling fiscal information in compliance with established policies; providing instructions, recommendations and/or accounting support to other personnel.

Essential Functions

• Handle all invoicing/billing Track Accounts Receivable
• Communicate with client Accounts Payable if necessary
• Assist in performing general ledger accounting functions, as assigned and/or approved by the CFO, for the purpose of ensuring that the department functions are completed in an accurate and timely manner during short periods of need.
• Compile financial information related to work assignments for the purpose of producing project budget reports on a monthly basis.
• Inform other staff regarding procedural requirements for the purpose of facilitating financial compliance within established practices.
• Maintain financial information, files, and records for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Reconcile a wide variety of financial data for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices.
• Research discrepancies of financial information and/or documentation.
• Respond to employee inquires in relation to payroll and/or expense reports.
• Oversee expense check distribution
• Take on super-user role for Accounting Software package (Deltek Ajera)
• Issue and track purchase orders
• Categorize costs accurately
• Classify cost by account number
• Oversees all employee time entries and prepare payroll package for review by CFO.

Physical Demands of Position

While performing the duties of this position, the employee is required to sit, stand, and walk, use hands and fingers. Position may require repetitive arm, hand, finger, and wrist motion to operate a variety of office equipment. The employee occasionally must reach above and below shoulder level, and lift/push/pull and/or carry up to 10 pounds.

Environmental/Working Conditions

Works in a typical administrative setting with a moderate temperature and appropriate lighting.

Equipment Used

Telephone, printer/copier, fax machine, personal computer with peripherals, calculator

Job Specifications

• AS in Accounting or related field
• 2. 2 – 5 Years Experience
• 3. Must have excellent verbal and written communication skills
• 4. Requires proficiency in Ajera and Microsoft Office Suite
• 5. Must have knowledge of principles and practices of budget preparation, monitoring, and controlling.
• 6. Must be familiar with all applicable laws, codes, regulations, policies, and procedures to ensure firm compliance.

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees in this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.