Accounting Clerk

K SINGH & ASSOCIATES INC; Madison (WI); On-site; USD 42,000 - 65,000; Full time

Job summary

K SINGH & ASSOCIATES INC in Madison, WI seeks an Accounting professional to support the finance team with invoicing, GL reconciliations, and payroll-related tasks. You will maintain records, prepare budget reports, and ensure compliance with policies and procedures.

The role requires AS in Accounting, 2–5 years of experience, strong communication skills, and proficiency in Ajera and Microsoft Office. Familiarity with budgeting and regulatory requirements is required.

Qualifications

• AS in Accounting or related field is required.
• 2–5 years of experience in accounting or related roles.
• Excellent verbal and written communication skills are essential.
• Proficiency in Ajera and Microsoft Office Suite is required.
• Knowledge of budget preparation, monitoring, and control is required.
• Familiarity with applicable laws, codes, regulations, policies, and procedures to ensure compliance.

Responsibilities

• Handle all invoicing and billing; track accounts receivable.
• Assist in general ledger accounting functions as assigned by CFO.
• Prepare monthly project budget reports from financial data.
• Inform staff on procedural requirements to ensure compliance.
• Maintain financial records and documentation in accordance with policies.
• Reconcile various financial data to maintain accurate balances.
• Research discrepancies in financial information or documentation.
• Respond to employee inquiries regarding payroll and expense reports.
• Oversee expense check distribution.
• Serve as super-user for accounting software (Ajera).
• Issue and track purchase orders; categorize costs and assign to accounts.
• Oversee all employee time entries and prepare payroll package for CFO review.

Skills

Ajera

Microsoft Office

Education

AS in Accounting

Tools

Accounting software Ajera

Microsoft Excel

Job description

Purpose of Position:

The Accounting is responsible for providing support to the accounting department including processing, recording, updating and reconciling fiscal information in compliance with established policies; providing instructions, recommendations and/or accounting support to other personnel.

Essential Functions:

1. Handle all invoicing/billing Track Accounts Receivable
   • Communicate with client Accounts Payable if necessary
2. Assist in performing general ledger accounting functions, as assigned and/or approved by the CFO, for the

   purpose of ensuring that the department functions are completed in an accurate and timely manner during

   short periods of need.

3. Compile financial information related to work assignments for the purpose of producing project budget

   reports on a monthly basis.

4. Inform other staff regarding procedural requirements for the purpose of facilitating financial compliance

   within established practices.

5. Maintain financial information, files, and records for the purpose of ensuring the availability of documentation

   and compliance with established policies and regulatory guidelines.

6. Reconcile a wide variety of financial data for the purpose of maintaining accurate account balances and

   ensuring compliance with established accounting practices.

7. Research discrepancies of financial information and/or documentation.
8. Respond to employee inquires in relation to payroll and/or expense reports.
9. Oversee expense check distribution
10. Take on super-user role for Accounting Software package (Deltek Ajera)
11. Issue and track purchase orders
    • Categorize costs accurately
    • Classify cost by account number
12. Oversees all employee time entries and prepare payroll package for review by CFO.

Physical Demands of Position:

While performing the duties of this position, the employee is required to sit, stand, and walk, use hands and fingers. Position may require repetitive arm, hand, finger, and wrist motion to operate a variety of office equipment. The employee occasionally must reach above and below shoulder level, and lift/push/pull and/or carry up to 10 pounds.

Environmental/Working Conditions:

Works in a typical administrative setting with a moderate temperature and appropriate lighting.

Equipment Used

Telephone, printer/copier, fax machine, personal computer with peripherals, calculator

Job Specifications

1. AS in Accounting or related field
2. 2. 2 – 5 Years Experience
3. 3. Must have excellent verbal and written communication skills
4. 4. Requires proficiency in Ajera and Microsoft Office Suite
5. 5. Must have knowledge of principles and practices of budget preparation, monitoring, and controlling.
6. 6. Must be familiar with all applicable laws, codes, regulations, policies, and procedures to ensure firm
7. compliance.

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees in this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.