ACCOUNTING CLERK

Charm Sciences, Inc.; Andover (MA); On-site; USD 30,000 - 44,000; Full time

Job summary

Charm Sciences, Inc. is seeking an entry-level Accounting Clerk in Andover, MA. The role reports to the Assistant Controller and CFO and handles AR and AP duties, including invoicing, collections, and payments.

The incumbent will document transactions, prepare AR aging reports, reconcile accounts, and work with the ERP system. This full-time position runs Monday through Friday, with standard business hours and room for professional growth.

Qualifications

• Associate’s degree in accounting or equivalent combination of education and experience.
• Minimum of 1 year of accounting experience.
• Knowledge of bookkeeping and general ledger processes.
• Excellent verbal and written communication skills.
• Strong attention to detail and highly organized.
• Full-time schedule, Monday–Friday 8:30 a.m. to 5:30 p.m.

Responsibilities

• Maintain and document recordkeeping and accounting systems for accuracy and compliance.
• Handle pre- and post-authorized customer credit card transactions.
• Create and maintain weekly AR aging and reports.
• Contact customers to follow up on past-due invoices; escalate when needed.
• Gather and enter data for account and inventory reconciliations and sales tax reporting.
• Process and record customer payments related to accounts receivable.
• Upload daily invoices and liaise with customers/service teams on billing issues.
• Review supplier invoices for documentation and approval before payment.
• Perform accounts payable voucher functions and process statements.
• Record expenses to correct accounts and support other related projects.
• Note: management may reassign duties as needed.

Skills

Accounts Receivable

Accounts Payable

Communication skills

Attention to detail

Organized

Computer literacy

Education

Associate’s degree in Accounting

Bachelor’s degree in Accounting

Tools

Microsoft Excel

Microsoft Word

Outlook

ERP

Job description

Overview

The Accounting Clerk is an entry level, non-exempt position that reports to the Assistant Controller and Chief Financial Officer. The Accounting Clerk is responsible for a variety of general accounting tasks in accounting department including Accounts Receivable and Accounts Payable.

Description

The pay range for this position is $22.50 to $32.00 per hour. Compensation will be determined based on education, experience, and other factors in accordance with applicable laws.

Essential Functions

• Maintain, verify, and document recordkeeping and accounting systems to ensure accuracy and compliance with accounting policies and procedures.
• Handle pre- and post-authorized customer credit card transactions through payment platform.
• Create and maintain weekly accounts receivable aging and interaction reports.
• Contact customers via phone or email to follow up on past-due invoices; escalated unresolved accounts to sales team or management.
• Gather and enter data for account and inventory reconciliations and sales tax reporting into spreadsheets.
• Process, verify, post and record customer payments and transactions related to accounts receivable.
• Upload daily customer invoice via portal and communicate with customers or customers service teams for billing issues or discrepancies.
• Review supplier’s invoices for appropriate documentation and approval prior to promptly processing payment.
• Perform accounts payable voucher functions and process AP visa statements using automated system Record expenses to appropriate accounts to ensuring accuracy and consistency. Perform other related projects as assigned.
• Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Requirements

Skills, Knowledge, & Abilities

Required

• Associate’s degree in Accounting or equivalent combination of education and experience.
• Minimum of 1 year of experience in accounting.
• Knowledge of bookkeeping, and general ledger process.
• Excellent verbal and written communication skills.
• Strong attention to details, highly organized, computer literate.
• This is a full-time position. Typical days and hours of work are Monday through Friday 8:30 a.m. to 5:30 p.m.

Preferred

• Competency in Microsoft applications including Word, Excel and Outlook.
• 1-2 years experience in ERP.
• Bachelor’s degree in Accounting or equivalent.
• Strong interpersonal skills.

Physical Requirements

• This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, telephone, and computer printer.

The employee must frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds.