Accounting Clerk

Complete Logistical Services; Chesapeake (VA); On-site; USD 38,000 - 48,000; Full time

Job summary

Complete Logistical Services is seeking an Accounting Clerk to support the Accounting Manager with accuracy and timely processing. The role covers accounts payable and accounts receivable activities, expense report processing, time and labor reporting, journal entries, and audit support.

You will maintain precise records, follow established policies and procedures (including SOX and related requirements), and communicate effectively with internal teams and external vendors to ensure accounting

Qualifications

• High school diploma or equivalent.
• Minimum two to four years of experience in an accounting environment.
• Familiarity with basic accounting procedures.
• Proficiency in Microsoft Office Suite, including Excel (Pivot Tables and VLOOKUP preferred/required for the role).
• Experience with accounting software and/or enterprise systems.
• Ability to prepare and process accounting documents with stringent attention to detail and accuracy.
• Strong written and verbal communication skills, with the ability to interact effectively with all levels of the organization.
• Organizational skills, including the ability to prioritize tasks and manage time effectively.
• Costpoint and/or Hyland experience is preferred.

Responsibilities

• Scan and file accounting documents in accordance with record retention guidelines.
• Audit and process employee expense reports.
• Reconcile employee advance accounts to ensure balances are accurate and supported.
• Reconcile vendor statements and support resolution of discrepancies.
• Create Pivot Tables and perform VLOOKUPs in Excel to support reporting and reconciliations.
• Prepare and process accounts payable invoices.
• Perform weekly Time & Labor Administrator responsibilities across all required activities.
• Prepare journal entries in support of month-end and other accounting needs.
• Support Accounts Receivable activities, including invoice entry, AR tracking, and collection calls.
• Maintain and file accounting records and other clerical reports related to the accounting operation.
• Handle daily interfacing and communication with vendors and employees, including coordination with teams outside ADTECH.
• Support Match Exception and RNV reports/account reconciliations as assigned.
• Understand and comply with accounting policies and procedures, including SOX and applicable business system requirements.

Skills

Attention to detail

Communication skills

Organization

Education

High school diploma or equivalent

Tools

Excel (Pivot Tables & VLOOKUP)

Costpoint

Hyland

Accounting software/ERP

Job description

Accounting Clerk

About the Role

The Accounting Clerk works directly for the Accounting Manager under minimal supervision, supporting general accounting responsibilities with a strong focus on accuracy and timely processing. This role assists with accounts payable and accounts receivable activities, expense report processing, time and labor reporting, journal entries, and audit support.

Success in this position means maintaining precise records, following established policies and procedures (including SOX and related requirements), and communicating effectively with internal teams and external vendors to ensure accounting transactions are completed correctly and on schedule.

Duties & Responsibilities

• Scan and file accounting documents in accordance with record retention guidelines.
• Audit and process employee expense reports.
• Reconcile employee advance accounts to ensure balances are accurate and supported.
• Reconcile vendor statements and support resolution of discrepancies.
• Create Pivot Tables and perform VLOOKUPs in Excel to support reporting and reconciliations.
• Prepare and process accounts payable invoices.
• Perform weekly Time & Labor Administrator responsibilities across all required activities.
• Prepare journal entries in support of month-end and other accounting needs.
• Support Accounts Receivable activities, including invoice entry, AR tracking, and collection calls.
• Maintain and file accounting records and other clerical reports related to the accounting operation.
• Handle daily interfacing and communication with vendors and employees, including coordination with teams outside ADTECH.
• Support Match Exception and RNV reports/account reconciliations as assigned.
• Understand and comply with accounting policies and procedures, including SOX and applicable business system requirements.

Requirements

• High school diploma or equivalent.
• Minimum two to four years of experience in an accounting environment.
• Familiarity with basic accounting procedures.
• Proficiency in Microsoft Office Suite, including Excel (Pivot Tables and VLOOKUP preferred/required for the role).
• Experience with accounting software and/or enterprise systems.
• Ability to prepare and process accounting documents with stringent attention to detail and accuracy.
• Strong written and verbal communication skills, with the ability to interact effectively with all levels of the organization.
• Organizational skills, including the ability to prioritize tasks and manage time effectively.
• Costpoint and/or Hyland experience is preferred.