Accounting Clerk

Jefferson College; Hillsboro (MO); On-site; Full time

Job summary

Jefferson College is seeking a dedicated Accounting Clerk to perform basic accounting tasks, manage payments, and maintain financial records. The role requires a High School Diploma and one year of relevant experience. The position offers a full-time status with competitive pay and a supportive work environment.

Qualifications

• One year of relevant experience required.
• Knowledge of accounts payable cycles and basic accounting principles.

Responsibilities

• Process invoices for payment and prepare checks.
• Maintain accurate financial records and assist with data entry.
• Track utility usage and distribute bills for payments.

Skills

Customer service

Data entry

Mathematical calculations

Record maintenance

Communication

Education

High School Diploma or equivalent (G.E.D.)

Job description

Accounting Clerk

Classification Summary:
Incumbents perform basic and routine accounting tasks, enter data, and run standard reports. Responsibilities may include entering and processing payments; preparing quarterly State sales tax returns; preparing and processing purchase orders; and managing outstanding checks.

Minimum Education and/or Training and Experience:
High School Diploma or equivalent (G.E.D.), and one year of relevant experience.

Preferred Education and/or Training and Experience:


Licensing Requirements: None

Classification Duties:

1. Process invoices for payment, ensuring accuracy and timeliness; prepare and distribute checks for approved payments, and verify and monitor payments to ensure timely completion. (A1)
2. Review general requisitions and assist with the preparation of purchase orders. (B2)
3. Ensure that all requisitions and orders comply with organizational policies and are approved within required timeframes. (B2)
4. Perform recordkeeping duties including maintaining accurate and organized financial records, both digital and physical. (A1)
5. Support documentation needs for various projects and assist in file management for completed transactions. (A1)
6. Respond to inquiries from internal departments and external contacts, providing necessary information and directing questions appropriately. (A1)
7. Order office supplies and assist with general office tasks to support Business Office functions. (A1)
8. Assist with data entry, reconciliation, and other accounting tasks as needed. (B2)
9. Contribute to the accurate tracking of expenditures and budget usage. (B2)
10. Perform other related duties of a comparable level/type as assigned.

Position Duties:

1. Track utility usage for all campuses on various spreadsheets for distribution to appropriate department leadership members.
2. Research and track checks for student and vendor-specific bank accounts.
3. Distribute bills for various departments on orders for payments.
4. Prepare orders for payment for state and federal tax returns.

Knowledge:
Knowledge of Accounts payable cycles
Office procedures, methods, and equipment;
Automated business software packages;
Basic accounting principles;
Data entry techniques;
Basic mathematical concepts;
Customer service principles;
Cash handling procedures;
Computer operation and related software applications.

Skills:
Providing customer service;
Performing basic mathematical calculations;
Maintaining records;
Performing data entry;
Operating standard office equipment;
Handling multiple tasks simultaneously;
Preparing standard reports;
Using computers and related software applications;
Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.

Wage/Salary: $17.12 per hour / $17.25 effective July 1
Status: Full time
If Part-time, hours per week:
If Non-exempt, work days: Mon - Fri during the academic year (May - August); Mon - Thurs (during the summer)8:00 AM - 4:30 PM (during the academic year); 7:30 AM - 5:00 PM (during the summer)
Posting Number: S00624P

Special Instructions Summary:
This position is open until filled. Review of applications will begin on May 19, 2025.

To apply, visit https://jeffco.peopleadmin.com/postings/5249

It is the policy of Jefferson College that no person shall, on the basis of age, ancestry, color, creed, disability, genetic information, marital status, national origin, race, religion, sex, gender identity or expression, sexual orientation, or veteran status, be subject to discrimination in employment or in admission to any educational program or activity of the College. In compliance with Federal Rules and Regulations, Jefferson College has adopted a procedure for resolving complaints of discrimination. The procedure is available to any Jefferson College student, employee, or applicant who feels that he or she has been discriminated against in employment, student programs, or student activities.





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