Accounting Clerk

Jefferson College; August (CA); On-site; Full time

Job summary

A leading college is seeking a full-time Accounting Clerk to perform routine accounting tasks, manage payments, and maintain financial records. The ideal candidate will have a high school diploma and relevant experience, with strong skills in customer service and data entry. This role supports the finance department and requires attention to detail and effective communication.

Qualifications

• One year of relevant experience required.
• Knowledge of basic accounting principles and data entry techniques.

Responsibilities

• Process invoices for payment and prepare checks.
• Maintain accurate financial records and assist with data entry.
• Respond to inquiries from internal departments.

Skills

Customer service

Data entry

Communication

Mathematical calculations

Education

High School Diploma or equivalent

Tools

Ellucian Banner

Intellcheck software

Job description

Please see Special Instructions for more details.

This position is open until filled. Review of applications will begin on May 19, 2025.

Position Information

Position Title

PIN

PIN 376000

Classification Summary

Incumbents perform basic and routine accounting tasks, enter data, and run standard reports. Responsibilities may include entering and processing payments; preparing quarterly State sales tax returns; preparing and processing purchase orders; and managing outstanding checks.

Minimum Education and/or Training and Experience

High School Diploma or equivalent (G.E.D.), and one year of relevant experience.

Preferred Education and/or Training and Experience

Licensing Requirements

None

These are the job duties that are required of the position.

Classification Duties

• Process invoices for payment, ensuring accuracy and timeliness; prepare and distribute checks for approved payments, and verify and monitor payments to ensure timely completion. (A1)
• Review general requisitions and assist with the preparation of purchase orders. (B2)
• Ensure that all requisitions and orders comply with organizational policies and are approved within required timeframes. (B2)
• Perform recordkeeping duties including maintaining accurate and organized financial records, both digital and physical. (A1)
• Support documentation needs for various projects and assist in file management for completed transactions. (A1)
• Respond to inquiries from internal departments and external contacts, providing necessary information and directing questions appropriately. (A1)
• Order office supplies and assist with general office tasks to support Business Office functions. (A1)
• Assist with data entry, reconciliation, and other accounting tasks as needed. (B2)
• Contribute to the accurate tracking of expenditures and budget usage. (B2)
• Perform other related duties of a comparable level/type as assigned.

Position Duties

• Track utility usage for all campuses on various spreadsheets for distribution to appropriate department leadership members.
• Research and track checks for student and vendor-specific bank accounts.
• Distribute bills for various departments on orders for payments.
• Prepare orders for payment for state and federal tax returns.

Multistate Employer

Employees of Jefferson College must reside in Missouri or Illinois.

Multistate Employer

Position Knowledge/Skills

Knowledge

Knowledge of Accounts payable cycles
Office procedures, methods, and equipment;
Automated business software packages;
Basic accounting principles;
Data entry techniques;
Basic mathematical concepts;
Customer service principles;
Cash handling procedures;
Computer operation and related software applications.

Skills

Providing customer service;
Performing basic mathematical calculations;
Maintaining records;
Performing data entry;
Operating standard office equipment;
Handling multiple tasks simultaneously;
Preparing standard reports;
Using computers and related software applications;
Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.

Machines, Tools, Equipment and Software

Ellucian Banner
Intellcheck software

Physical Factors

Physical Effort

Physical Effort

Physical Effort Light Work: Exert up to 20 lbs force occasionally, and/or up to 10 lbs force frequently, and/or negligible amt force constantly to move objects. If arm and/or leg controls require forces more than Sedentary and worker sits most of time, then job is Light.

Posting Information

Division

Department

Department Finance & Administration

Reports To

Wage/Salary $17.12 per hour / $17.25 effective July 1

Status

Status Full-time

If Part-time, hours per week

If Non-exempt, work days Mon - Fri during the academic year (May - August); Mon - Thurs (during the summer)

If Non-exempt, work hours

If Non-exempt, work hours 8:00 AM - 4:30 PM (during the academic year); 7:30 AM - 5:00 PM (during the summer)

Posting Number

Posting Number S00624P

Desired Start Date

Desired Start Date 06/02/2025

Open Date

Open Date 05/12/2025

Close Date

Special Instructions Summary

This position is open until filled. Review of applications will begin on May 19, 2025.

It is the policy of Jefferson College that no person shall, on the basis of age, ancestry, color, creed, disability, genetic information, marital status, national origin, race, religion, sex, gender identity or expression, sexual orientation, or veteran status, be subject to discrimination in employment or in admission to any educational program or activity of the College. In compliance with Federal Rules and Regulations, Jefferson College has adopted a procedure for resolving complaints of discrimination. The procedure is available to any Jefferson College student, employee, or applicant who feels that he or she has been discriminated against in employment, student programs, or student activities.

Screening Questions

Required fields are indicated with an asterisk (*).