Accounting Clerk

Cristaux International; Elk Grove (CA); Hybrid; USD 27,552 - 34,440; Part time

Job summary

A specialized manufacturing company located in Elk Grove is hiring a part-time Accounting Clerk to support the Staff Accountant and Accounting Manager. This role includes entering orders, performing accounts receivable follow-up, preparing bills for payment, and invoicing. An Associate's Degree and at least one year of accounting support experience are preferred. Strong communication and attention to detail are essential. The position offers the possibility of remote work after training and is scheduled for approximately 3 days a week.

Qualifications

• Minimum of one (1) year bookkeeping or accounting support experience.
• Strong proficiency with MS Excel, MS Word, and standard sales/purchase order software.
• Well-organized with excellent written and verbal communication skills.

Responsibilities

• Support daily accounting operations and administrative tasks.
• Assist with accounts receivable follow-up and prepare bills for payment.
• Reconcile freight charges and assist with daily invoicing.

Skills

Bookkeeping

MS Excel

Customer service

Time management

Communication skills

Education

Associate's Degree

Tools

MS Word

ERP systems

Job description

Cristaux is hiring, and we’re looking for an Accounting Clerk.

The Accounting Clerk will support the Staff Accountant and Accounting Manager by assisting with daily accounting operations and administrative tasks. Primary responsibilities include entering orders, performing accounts receivable follow-up, preparing bills for payment, reconciling freight charges, and assisting with daily invoicing. This position requires strong attention to detail, accuracy, and communication skills.

This is a part-time role designed to provide coverage during the Accounting Manager’s maternity leave, with the potential for long-term employment based on performance and business needs.

Specific Position Requirements

• Minimum of one (1) year bookkeeping or accounting support experience
• Associate’s Degree preferred
• Strong proficiency with MS Excel, MS Word, and standard sales/purchase order software
• Experience working with ERP and/or project management systems
• Understanding of chart of accounts and general ledger bookkeeping
• Strong communication with clients and vendors regarding AR and AP matters
• Ability to accurately match purchase/work orders to invoices and record necessary data
• Ability to reconcile FedEx and UPS invoices and bill customers for additional charges (duties, returns, etc.)
• Serve as liaison between sales, procurement, art, and production teams as needed
• Process customer requests such as orders, quotes, changes, and cancellations
• Update Sales Orders, Trello cards, and Work Orders when quantities or details change
• Create customer invoices based on Sales Invoice Requests and ensure accurate data entry
• Ensure all sales orders include correct billing/shipping details, net terms, dimensions, and payment information
• Follow up on delinquent AR accounts and assist customers with payment inquiries
• Perform daily invoicing and assist with reconciling duties during the Accounting Manager’s leave

Basic Requirements

• Well-organized with excellent written and verbal communication skills
• Comfortable using a computer with accurate typing skills
• Strong spreadsheet skills and familiarity with common office tools
• Customer service mindset with the ability to communicate professionally with clients, vendors, and internal departments
• Strong multi-tasking, time management, and analytical skills
• Impeccable attention to detail and accuracy
• Ability to thrive in a fast-paced environment
• Friendly, flexible, and team-oriented
• Strong sense of urgency and ownership of assigned tasks

Position Type

This is a part-time position, approximately 3 days per week (8:00am–4:30pm), with the option to work remotely after training. This role will work primarily at our Elk Grove Village facility. Occasional after-hours email communication may be required based on business needs.

Required Education & Experience

Associates Degree. Minimum one (1) year of related bookkeeping experience.

Daily tasks include

Flexible with work hours. Sitting, answering calls, computer work, responding to emails, occasionally walking and standing. Educating customers, customer order processing, sending out sales orders, etc. Interacting with small and large teams, executing while keeping laser focus on project goals, and having a positive attitude is a must. Letting your personality show!