Accounting Associate (34701)

KLS Martin Group; Jacksonville (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

KLS Martin Group seeks an detail-oriented Accounting Operations Associate to own day-to-day AR/AP cycles, cash application, billing, and vendor payments. You will be a key partner to the accounting team to maintain accurate and timely financial records as the company grows.

The role involves processing cash receipts, checks, and deposits, managing vendor records, and performing full-cycle disbursements while ensuring compliance with internal controls and policies.

Qualifications

• High school diploma or equivalent.
• 2 years AR/AP experience or equivalent.
• Proficient in Microsoft Office.
• Prior SAP experience.
• Strong attention to detail.

Responsibilities

• Apply daily cash receipts to customer accounts accurately and timely.
• Research and resolve short-pays, unapplied cash, and payment discrepancies.
• Process vendor invoices and research discrepancies with vendors/internal stakeholders.
• Create and maintain vendor master records and set up new vendors and banking templates.
• Process payment proposals and prepare payment runs (check, ACH, wire).
• Reconcile AP sub-ledger to the general ledger and assist with month-end accruals.
• Audit and approve expense reports; coordinate resolution of non-compliant reimbursements.

Skills

AR/AP processing

SAP

Excel

Cash application

Vendor payments

Education

High school diploma

Tools

Microsoft Office

SAP

Job description

Job Summary

KLS Martin is seeking a detail-oriented and process-minded Accounting Operations Associate to own our day-to-day accounts receivable and accounts payable transaction cycles. This role is the backbone of our cash application, billing, and vendor payment processes, and is a key partner to the broader accounting team in maintaining accurate, timely, and well-controlled financial records as our company continues to grow.

Essential Functions, Duties, And Responsibilities

Accounts Receivable

• Apply daily cash receipts (lockbox, ACH, wire, credit card) to customer accounts accurately and timely.
• Research and resolve short-pays, unapplied cash, payment discrepancies and elevate root-cause issues with Customer Care Department.
• Perform desktop check deposit process. Accurately perform the Canadian customer check deposit process; Confirm all deposits are properly credited into the company’s bank account.

Accounts Payable

• Create and maintain vendor master records, including setup of new vendors and associated banking/payment templates in accordance with policy.
• Enter and investigate vendor invoices according to department procedures and research/resolve discrepancies with vendors/internal stakeholders.
• Process payment proposals for review and approval, and prepare payment runs (check, ACH, wire) in accordance with vendor terms and cash management guidelines.
• Monitor and address incoming emails to the accounts payable, vendor set up and accounting email boxes and respond to vendor inquiries professionally and promptly.
• Reconcile the AP sub-ledger to the general ledger; assist with accrual support at month-end.
• Perform full-cycle cash disbursement processes according to department policy and procedure; Includes initiating domestic and international payments by check, ach and/or wire, voiding/canceling payments, and internally clearing payments; Match remittance documentation to payments; Maintain department payment registers to record all payments issued or voided/canceled.

Concur Responsibilities

• Audit & approve expense reports according to company policies, procedures and timelines
• Address expense report questions from employees in a courteous, knowledgeable, and timely manner
• Coordinate resolution of non-compliant expense reimbursements
• Perform daily extract to SAP and balance nightly interface totals; Coordinate and ESCALATE variances or system issues.

Other Responsibilities

• Prepare and distribute the daily loan balance and/or weekly cash reports
• Assist with weekly/monthly reconciliations, process payments and report on internal and external vendors
• Complete required general ledger journal entries and general ledger account reconciliations within specified timelines
• Assists as needed with Company audits requests for support
• Perform month end procedures and other departmental job duties as assigned
• Identify opportunities to automate manual AR/AP tasks (e.g., auto-cash application rules, invoice capture/OCR, payment workflows) and recommend solutions.
• Document and maintain up-to-date standard operating procedures for AR/AP processes.
• Comply with established internal controls over cash receipts and disbursements, including segregation of duties, to safeguard company assets.

Qualifications

Educational and Experience Requirements

• High school diploma or equivalent.
• Two years AR/AP experience or equivalent combination of education and experience.
• Proficient user of Microsoft Office applications
• Prior experience in SAP
• Basic mathematical concepts (add, subtract, multiply, divide)

Knowledge, Skills, And Abilities

• Strong attention to detail for high-volume transaction processing, cash application, and reconciliations.
• Adhere and support KLS Martin’s quality and safety policies and procedures.
• Ability to retrieve and interpret documentation.
• Able to work in a team setting and independently under minimum supervision
• Strong interpersonal skills with the ability to effectively communicate at all levels internally as well as externally.
• Problem solving & Decision Making / Adaptability & Flexibility
• High level of customer service displaying positive attitude.
• Ability to work with minimal supervision.