Accounting Associate

Kls-Martin-Group; Jacksonville (FL); On-site; USD 52,000 - 68,000; Full time

Job summary

KLS Martin Group is seeking a detail-oriented Accounting Operations Associate to own day-to-day AR and AP cycles, supporting cash application, billing, and vendor payments. This role is essential to maintaining accurate, timely financial records as the company grows.

Focus on accuracy, process discipline, and collaboration with the accounting team, with opportunities to streamline manual tasks and improve internal controls.

Qualifications

• High school diploma or equivalent.
• Two years AR/AP experience or equivalent.
• Proficient in Microsoft Office applications.
• Prior experience in SAP.
• Basic mathematical concepts (add, subtract, multiply, divide).
• Ability to work in a team setting and independently.

Responsibilities

• Apply daily cash receipts to customer accounts accurately and timely.
• Research and resolve short-pays, unapplied cash, and discrepancies.
• Perform desktop check deposit process and Canadian deposits.
• Create and maintain vendor master records and banking/payment templates.
• Enter and investigate vendor invoices and resolve discrepancies.
• Process payment proposals and prepare payment runs.
• Monitor and respond to vendor inquiries professionally.
• Reconcile AP sub-ledger to GL; assist with month-end accruals.

Skills

Attention to detail

Customer service

Interpersonal skills

Problem solving

Adaptability

Team collaboration

Education

High school diploma or equivalent

Tools

SAP

Microsoft Office

Job description

Job SummaryKLS Martin is seeking a detail-oriented and process-minded Accounting Operations Associate to own our day-to-day accounts receivable and accounts payable transaction cycles. This role is the backbone of our cash application, billing, and vendor payment processes, and is a key partner to the broader accounting team in maintaining accurate, timely, and well-controlled financial records as our company continues to grow.Essential Functions, Duties, and ResponsibilitiesAccounts ReceivableApply daily cash receipts (lockbox, ACH, wire, credit card) to customer accounts accurately and timely.Research and resolve short-pays, unapplied cash, payment discrepancies and escalate root-cause issues with Customer Care Department.Perform desktop check deposit process. Accurately perform the Canadian customer check deposit process; Confirm all deposits are properly credited into the company’s bank accountAccounts PayableCreate and maintain vendor master records, including setup of new vendors and associated banking/payment templates in accordance with policy.Enter and investigate vendor invoices according to department procedures and research/resolve discrepancies with vendors/internal stakeholders.Process payment proposals for review and approval, and prepare payment runs (check, ACH, wire) in accordance with vendor terms and cash management guidelines.Monitor and address incoming emails to the accounts payable, vendor set up and accounting email boxes and respond to vendor inquiries professionally and promptly.Reconcile the AP sub-ledger to the general ledger; assist with accrual support at month-end.Perform full-cycle cash disbursement processes according to department policy and procedure; Includes initiating domestic and international payments by check, ach and/or wire, voiding/canceling payments, and internally clearing payments; Match remittance documentation to payments; Maintain department payment registers to record all payments issued or voided/canceled.Concur responsibilitiesAudit & approve expense reports according to company policies, procedures and timelinesAddress expense report questions from employees in a courteous, knowledgeable, and timely mannerCoordinate resolution of non-compliant expense reimbursementsPerform daily extract to SAP and balance nightly interface totals; Coordinate and escalate variances or system issues.Other responsibilitiesPrepare and distribute the daily loan balance and/or weekly cash reportsAssist with weekly/monthly reconciliations, process payments and report on internal and external vendorsComplete required general ledger journal entries and general ledger account reconciliations within specified timelinesAssists as needed with Company audits requests for supportPerform month end procedures and other departmental job duties as assignedIdentify opportunities to automate manual AR/AP tasks (e.g., auto-cash application rules, invoice capture/OCR, payment workflows) and recommend solutions.Document and maintain up-to-date standard operating procedures for AR/AP processes.Comply with established internal controls over cash receipts and disbursements, including segregation of duties, to safeguard company assets.Educational and Experience RequirementsHigh school diploma or equivalent.Two years AR/AP experience or equivalent combination of education and experience.Proficient user of Microsoft Office applicationsPrior experience in SAPBasic mathematical concepts (add, subtract, multiply, divide)Knowledge, Skills, and AbilitiesStrong attention to detail for high-volume transaction processing, cash application, and reconciliations.Adhere and support KLS Martin’s quality and safety policies and procedures.Ability to retrieve and interpret documentation.Able to work in a team setting and independently under minimum supervisionStrong interpersonal skills with the ability to effectively communicate at all levels internally as well as externally.Problem solving & Decision Making / Adaptability & FlexibilityHigh level of customer service displaying positive attitude.Ability to work with minimal supervision.