Accounting Associate

Viking Pest Control; Viking (MN); On-site; USD 42,000 - 56,000; Full time

Job summary

Viking Pest Control in Minnesota seeks an Accounts Payable Clerk to manage invoicing lifecycle, verify accuracy, code invoices, and meet month-end deadlines. You will print invoices, match with PO and delivery slips, and handle weekly check runs and reimbursements.

The role requires attention to detail, ability to work under tight deadlines, and strong communication with employees, customers, and vendors. Prior AP experience is a plus and occasional payroll back-up may be needed.

Qualifications

• Minimum 1 year of accounting experience is a plus.
• Full Accounts Payable Cycle (from importing of invoices through payments)
• Maintain set deadlines and reach target KPIs
• Engage management over any AP problems encountered
• Ideal candidates are meticulous in their work, very detail-oriented, have a high sense of urgency, and have advanced mathematical and logical deduction skills.
• Ability to communicate and interact effectively with employees, customers, and vendors in a professional manner
• Innate self-motivation and initiative and the ability to work with minimal supervision
• The ability to work in a fast-paced environment with firm deadlines

Responsibilities

• Download and print invoices from vendor websites.
• Verify the accuracy of invoices by matching delivery slips and/or Purchase Orders.
• Research, resolve, and respond to billing discrepancies with vendors.
• Accurately code invoices and gather approvals.
• Enter invoices in system timely to meet all month-end deadlines.
• Handle weekly check run, including refunds and expense reimbursements.
• Reconcile vendor statements.
• Confirm new vendor documentation is complete and accurate prior to setup and payment processing.
• Annual 1099 reporting.
• Monthly Sales & Use tax reporting.
• Ensure compliance with the company’s Accounts Payable Policies and Procedures.
• Back up to limited payroll functions.
• Promptly respond to internal and external customer requests.
• Maintain accounting spreadsheets for expense tracking and coding.
• Work with multiple departments to achieve individual and departmental goals.
• General office responsibilities.
• Monthly reporting analysis.
• Project work as needed.
• Perform other related and office duties as assigned.

Skills

Attention to detail

Time management

Communication skills

Analytical thinking

Job description

Job Description:

• Download and print invoices from various vendor websites.
• Verify the accuracy of invoices by matching delivery slips and/or Purchase Orders.
• Research, resolve, and respond to billing discrepancies with vendors.
• Accurately code invoices and gather approvals.
• Enter invoices in system timely to meet all month-end deadlines.
• Handle weekly check run, including refunds and expense reimbursements.
• Reconcile vendor statements.
• Confirm new vendor documentation is complete and accurate prior to setup and payment processing.
• Annual 1099 reporting.
• Monthly Sales & Use tax reporting.
• Ensure compliance with the company’s Accounts Payable Policies and Procedures.
• Back up to limited payroll functions.
• Promptly respond to internal and external customer requests.
• Maintain accounting spreadsheets for expense tracking and coding.
• Work with multiple departments to achieve individual and departmental goals.
• General office responsibilities.
• Monthly reporting analysis.
• Project work as needed.
• Perform other related and office duties as assigned.

Minimal Requirements

• Minimum 1 year of accounting experience is a plus
• Full Accounts Payable Cycle (from importing of invoices through payments)
• Perform cost analysis in cooperation with the Controller
• Maintain accounting ledgers as required
• Maintain set deadlines and reach target KPIs
• Engage management over any AP problems encountered
• Ideal candidates are meticulous in their work, very detail-oriented, have a high sense of urgency, and have advanced mathematical and logical deduction skills.
• Ability to communicate and interact effectively with employees, customers, and vendors in a professional manner
• Innate self-motivation and initiative and the ability to work with minimal supervision
• The ability to work in a fast-paced environment with firm deadlines

A sharp eye for detail