Accounting Specialist

Harvard Integrations; Tea (SD); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Harvard Integrations is seeking an Accounts Payable Specialist to support the Finance department with invoice entry, payment processing, and vendor record maintenance. You will review invoices, coding, and supporting documentation to ensure accuracy and timely payments.

The role requires 1–3 years in accounting or AP, familiarity with GAAP, and strong attention to detail. Proficiency in MS Office and ability to work independently are essential for success in a manufacturing environment.

Qualifications

• Associate or Bachelor degree preferred but not required.
• 1-3 years related accounting or accounts payable experience preferred.

Responsibilities

• Process and code invoices, routing, entry and payment processing.
• Review invoices, purchase orders, packing slips, receipts, and supporting documentation for accuracy.
• Enter invoices with accurate coding, due dates, payment terms, and tax treatment.
• Coordinate with internal departments to resolve invoice discrepancies and questions.
• Maintain vendor records, W-9 documentation, and 1099-related information.
• Assist with month-end close activities, accruals and reconciliations.
• Support documentation review and record management.

Skills

GAAP knowledge

Internal controls

Accounts payable

Vendor communication

Excel proficiency

Attention to detail

English communication

Education

Accounting/Finance degree

Tools

Excel

Outlook

Word

Teams

Job description

Description

Support the Finance and Accounting Department by performing accounts payable activities, maintaining accurate vendor and invoice records, assisting with payment processing, and providing additional accounting support to help ensure timely, accurate, and compliant financial reporting.

1. Support accounts payable processes, including invoice intake, coding, approval routing, entry, payment processing, scanning, check stub matching, filing, and record management.
2. Review vendor invoices, purchase orders, packing slips, receipts, and supporting documentation for accuracy and completeness.
3. Enter invoices with accurate coding, due dates, payment terms, and tax treatment.
4. Coordinate with internal departments to resolve invoice discrepancies, missing documentation, pricing differences, or approval questions.
5. Maintain vendor records, W-9 documentation, payment terms, and 1099-related information.
6. Monitor accounts-payable aging, open receipts, unmatched packing slips, credit memos, and other follow-up items.
7. Reconcile vendor statements, investigate outstanding balances, and communicate with vendors regarding account or payment questions.
8. Assist with vendor account maintenance, including new vendor setup, updates to existing vendor information, and supporting documentation review.
9. Assist with month-end close activities, accruals, prepaid expense tracking, account reconciliations, and other reporting support.
10. Maintain organized records, protect confidential information, support process improvements, and perform other duties as assigned.

Requirements

Education Requirements

• Associate's or Bachelor's Degree in Accounting, Finance, Business, or a related field preferred, but not required.
• 1-3 years of related accounting, accounts payable, administrative accounting, or manufacturing office experience preferred.

Job Requirements/Knowledge

• General understanding of GAAP, internal controls, and accounting processes.
• Experience with accounts payable processes, including invoice entry, vendor records, payment processing, statement reconciliation, and payment follow-up.
• Experience in a manufacturing environment and familiarity with purchase orders, receiving documentation, packing slips, inventory-related invoices, and cost coding preferred.
• Experience with Microsoft Office products, including Excel, Teams, Outlook, Word, and related business systems.
• Ability to prioritize work, meet deadlines, and work independently and diligently under pressure.
• Ability to maintain confidential information and exercise sound judgment.
• Ability to communicate with all levels of employees. Must be proficient in proper English, and grammar.
• Excellent written and oral communication skills, including professional communication with vendors and internal departments.
• Strong attention to detail, accuracy, organization, and follow-through.