Accounting Associate

Eisenhower Imaging; Rancho Mirage (CA); On-site; USD 52,000 - 66,000; Full time

Job summary

Eisenhower Imaging Center seeks an Administrative/Operations Support professional to manage accounts payable, vendor communications, and data entry. The role requires QuickBooks and Excel proficiency, attention to detail, and the ability to multitask in a fast-paced environment.

The right candidate will support office operations, assist with data management, and help coordinate supplies and events, while maintaining confidentiality and accuracy in financial records.

Qualifications

• 2 years administrative or accounts payable experience.
• Proficient in Microsoft Excel.
• Experience using QuickBooks accounting software.
• High school diploma or equivalent.
• Strong attention to detail and discretion with confidential information.
• Ability to manage multiple tasks and shift priorities as needed.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.

Responsibilities

• Processes, reviews, and tracks accounts payable invoices for accurate and timely payment.
• Maintains accounts payable records and assists with vendor account reconciliation.
• Uses QuickBooks to enter and maintain financial transactions and records.
• Uses Microsoft Excel to track expenses, maintain spreadsheets, and prepare reports.
• Reviews invoices and payment documentation for accuracy and completeness.
• Communicates with vendors regarding invoices, payments, and account inquiries.
• Assists with accounting data entry, recordkeeping, and related duties.
• Orders, tracks, and maintains office supplies.
• Coordinates staff lunches, meetings, and company functions, including catering logistics.
• Provides general administrative and operational support as needed.
• Prioritizes multiple responsibilities and adapts to changing departmental needs.
• Maintains organized records and confidentiality of sensitive information.
• Performs other duties as assigned and appropriate.

Skills

Accounts payable

Excel proficiency

QuickBooks experience

Attention to detail

Organization

Time management

Multitasking

Communication skills

Analytical skills

Independent & collaborative work

Education

High school diploma or equivalent

Tools

QuickBooks

Excel

Microsoft Office

Job description

Company Overview

Eisenhower Imaging Center is committed to delivering high-quality diagnostic imaging and interventional radiology services. Our dedicated team of physicians, nurses, technologists, and support staff operate in a dynamic, customer-focused environment utilizing the latest advancements in medical imaging technology.

Position Summary

Responsible for providing administrative and operational support to ensure efficient office operations. Coordinates supply management, maintains communication channels, supports data management functions, and performs general office duties to support clinical and administrative staff.

Essential Job Functions

• Processes, reviews, and tracks accounts payable invoices for accurate and timely payment.
• Maintains accounts payable records and assists with vendor account reconciliation.
• Uses QuickBooks to enter and maintain financial transactions and records.
• Uses Microsoft Excel to track expenses, maintain spreadsheets, and prepare reports.
• Reviews invoices and payment documentation for accuracy and completeness.
• Communicates with vendors regarding invoices, payments, and account inquiries.
• Assists with accounting data entry, recordkeeping, and related duties.
• Orders, tracks, and maintains office and clinical supplies.
• Coordinates staff lunches, meetings, and company functions, including catering logistics.
• Provides general administrative and operational support as needed.
• Prioritizes multiple responsibilities and adapts to changing departmental needs.
• Maintains organized records and confidentiality of sensitive information.
• Performs other duties as assigned and appropriate.

Requirements

Knowledge / Skills / Abilities

• Strong accounts payable knowledge and experience.
• Excellent Microsoft Excel proficiency required.
• QuickBooks experience required.
• Exceptional attention to detail and accuracy.
• Strong organizational, time-management, and multitasking skills.
• Ability to shift priorities as business needs change.
• Excellent written and verbal communication skills.
• Strong analytical, problem-solving, and interpersonal skills.
• Ability to work independently and collaboratively.
• Proficiency in Microsoft Office and electronic systems.
• Professionalism and discretion with confidential information.

Minimum Position Qualifications

Education & Training High school diploma or equivalent.

Experience 2 years Administrative, Accounts payable or related accounting experience

Computer Skills Strong Microsoft Excel proficiency required

Accounting Software QuickBooks experience required

License/Certification N/A