Accounts Payable & Admin Specialist

Eisenhower Imaging; Rancho Mirage (CA); Sur place; USD 52 000 - 66 000; Plein temps

Résumé du poste

Eisenhower Imaging Center seeks an Administrative/Operations Support professional to manage accounts payable, vendor communications, and data entry. The role requires QuickBooks and Excel proficiency, attention to detail, and the ability to multitask in a fast-paced environment.

The right candidate will support office operations, assist with data management, and help coordinate supplies and events, while maintaining confidentiality and accuracy in financial records.

Qualifications

• 2 years administrative or accounts payable experience.
• Proficient in Microsoft Excel.
• Experience using QuickBooks accounting software.
• High school diploma or equivalent.
• Strong attention to detail and discretion with confidential information.
• Ability to manage multiple tasks and shift priorities as needed.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.

Responsabilités

• Processes, reviews, and tracks accounts payable invoices for accurate and timely payment.
• Maintains accounts payable records and assists with vendor account reconciliation.
• Uses QuickBooks to enter and maintain financial transactions and records.
• Uses Microsoft Excel to track expenses, maintain spreadsheets, and prepare reports.
• Reviews invoices and payment documentation for accuracy and completeness.
• Communicates with vendors regarding invoices, payments, and account inquiries.
• Assists with accounting data entry, recordkeeping, and related duties.
• Orders, tracks, and maintains office supplies.
• Coordinates staff lunches, meetings, and company functions, including catering logistics.
• Provides general administrative and operational support as needed.
• Prioritizes multiple responsibilities and adapts to changing departmental needs.
• Maintains organized records and confidentiality of sensitive information.
• Performs other duties as assigned and appropriate.

Connaissances

Accounts payable

Excel proficiency

QuickBooks experience

Attention to detail

Organization

Time management

Multitasking

Communication skills

Analytical skills

Independent & collaborative work

Formation

High school diploma or equivalent

Outils

QuickBooks

Excel

Microsoft Office

Description du poste

Eisenhower Imaging Center seeks an Administrative/Operations Support professional to manage accounts payable, vendor communications, and data entry. The role requires QuickBooks and Excel proficiency, attention to detail, and the ability to multitask in a fast-paced environment.

The right candidate will support office operations, assist with data management, and help coordinate supplies and events, while maintaining confidentiality and accuracy in financial records.