Accounting Associate

Fabian Oil Inc.; Oakland (ME); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Employee ownership through ESOP

Job summary

Fabian Oil Inc. is 100% employee-owned through an ESOP and seeks an Accounting Associate to join our team. You will assist with reconciliations of inventory, bank accounts, and ledgers, and support tax returns and vendor reconciliations.

The role involves processing payments, daily transactions, and month-end activities, with opportunities to improve controls and procedures. Strong Excel skills and a 2-year degree are preferred.

Qualifications

• Prev accounting or financial admin experience.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Excel and general computer software.
• Strong organizational and time-management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Good communication and problem-solving skills.
• Ability to work independently and with others.
• Willingness to take on additional responsibilities.

Responsibilities

• Assist with monthly reconciliations of inventory, multiple bank accounts, and general ledger accounts.
• Support filing of monthly, quarterly, semiannual, and annual tax returns.
• Provide support for accounts payable functions, including invoice processing and vendor reconciliations.
• Process and reconcile daily transaction data (convenience store, delivery trucks).
• Post customer credits and reconcile credit card transactions.
• Assist with annual Tier II regulatory reporting.
• Research and resolve accounting discrepancies to ensure accurate records.
• Support month-end closing activities and maintain supporting documentation.

Skills

Attention to detail

Organizational skills

Time management

Communication

Problem solving

Teamwork

Willingness to learn

Education

2 Year Degree

Tools

Microsoft Excel

Job description

• Base Pay $22.00 - $26.00 / Hour
• Employee Type Full Time
• Required Degree 2 Year Degree
• Manage Others No

Contact information

• Email [e-mail]

Description

Fabian Oil is a 100% employee-owned company committed to delivering exceptional service to our customers while providing a safe, supportive, and collaborative workplace for our employees.

As an employee-owned company through our Employee Stock Ownership Plan (ESOP), we believe every team member plays an important role in our continued success. We take pride in fostering a culture of accountability, teamwork, professional development, and shared success.

The health, safety, and well-being of our employees are paramount in everything we do. We are committed to maintaining a workplace where employees feel valued, supported, and empowered to contribute.

Position Summary

Fabian Oil is seeking a detail-oriented, organized, and dependableAccounting Associate to join our accounting team.

Assist with monthly reconciliations of inventory, multiple bank accounts, and general ledger accounts.
Support the preparation, reconciliation, and filing of monthly, quarterly, semiannual, and annual tax returns.
Provide support and backup for accounts payable functions, including invoice processing and vendor reconciliations.
Process and reconcile daily convenience store transactions and related paperwork.
Process and reconcile daily delivery truck transactions and related documentation.
Process daily customer payment drafts and reconcile credit card transactions.
Post customer Zipline credits to wholesale accounts.
Assist with preparation and filing of the annual Tier II regulatory report.
Research and resolve accounting discrepancies to ensure accurate financial records.
Assist with month-end closing activities and maintain appropriate supporting documentation.
Perform daily banking and post office duties as needed.
Support process improvements designed to strengthen accounting accuracy, efficiency, and internal controls.
Perform other related accounting and administrative duties as assigned.

Requirements

Required

Previous experience in accounting, bookkeeping, or a related financial administrative position.
Strong attention to detail and commitment to accuracy.
Proficiency in Microsoft Excel and general computer applications.
Strong organizational and time-management skills.
Ability to prioritize multiple responsibilities and meet deadlines.
Good communication and problem-solving skills.
Ability to work both independently and collaboratively.
Willingness to learn and take on additional responsibilities.

Preferred

Associate degree in accounting, finance, business administration, or a related field.
Experience with accounting software and financial account reconciliations.
Experience in fuel distribution, retail operations, or a similar transaction-intensive business.
Familiarity with general ledger accounting and month-end closing procedures.
Equivalent combinations of education and relevant work experience will be considered.

Summary

At Fabian Oil, the health, safety, and well-being of our employees are paramount in everything we do.

We believe that maintaining a safe and healthy workplace is a shared responsibility. Every employee is expected to actively support our safety culture by following established procedures, identifying potential hazards, and contributing to an environment where the health and safety of coworkers, customers, and the communities we serve always come first.

Employee Ownership and Career Development

As a 100% employee-owned company, Fabian Oil offers employees the opportunity to share in the long-term success of the business through our ESOP, subject to plan eligibility requirements.

We encourage employees to take ownership of their work, contribute ideas, and continuously develop their skills.

The Accounting Associate position offers opportunities to gain broader accounting experience, participate in process improvements, and assume additional responsibilities as professional capabilities develop.

Compensation

$22–$26 per hour, commensurate with experience and qualifications.

At Fabian Oil, our employees are more than team members — they are owners in our shared success.