Accounting Associate

PCHP-Medical Services Organization LLP; Kirby Corner (VT); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Flexible spending account

Health insurance

Life insurance

Paid time off

Vision insurance

Employee assistance program

Job summary

Primary Care Health Partners in Williston, VT is seeking an Accounting Associate to support the day-to-day financial operations, including general ledger accounting, reconciliations, month-end closing, and financial reporting. This role requires attention to detail, independence, and the ability to identify discrepancies and improve processes.

The position is full-time, in-person, with a typical schedule of Monday–Friday 8:00am–4:30pm.

Qualifications

• Associate degree in Accounting or related field required.
• Bachelor's degree preferred or equivalent accounting experience considered.

Responsibilities

• Manage accounts payable, coding, vendor invoices, and tax docs.
• Review invoices for accuracy and follow up on discrepancies.
• Process electronic deposits and refunds as assigned.
• Perform general ledger accounting and maintain balances.
• Post journal entries, accruals, and adjustments.
• Conduct bank reconciliations and month-end close support.
• Assist with year-end audit, tax, and external reporting.

Skills

Accounts Payable

General Ledger

Excel

Journal Entries

Month-end close

Education

Associate degree in Accounting

Bachelor's degree preferred

Tools

QuickBooks Enterprise

Job description

Description

Primary Care Health Partners in Williston, VT is looking to add an accounting associate to our team!

Position Summary

The Accounting Associate supports the day-to-day accounting and financial operations of the organization, including general ledger accounting, reconciliations, month-end closing, and financial reporting. This position requires strong knowledge of accounting, attention to detail, and the ability to independently identify and resolve discrepancies. The Accounting Associate is expected to take ownership of accounting activities, recognize when something does not look right, and help improve the accuracy, reliability, and efficiency of financial processes.

Essential Responsibilities

• Manage accounts payable administration, including reviewing coding, maintaining W-9 and tax documentation, entering and verifying vendor invoices and expense receipts, preparing AP aging information, and processing weekly payment runs.
• Review invoices for accuracy and identify unusual charges, billing inconsistencies, duplicate or abnormal activity, and other items requiring follow-up.
• Process electronic check deposits and refund checks as assigned.
• Perform general ledger accounting and maintain accurate account balances across assigned entities and practices.
• Prepare and post journal entries, accruals, and other accounting adjustments.
• Benefit reconciliations, including researching discrepancies and identifying and clearing aged or unresolved items.
• Support the month-end close process, including reconciliations, journal entries, and resolution of outstanding items.
• Bank reconciliations.
• Review transactions for proper accounts, entity, department, and practice coding.
• Process annual 1099 reporting and unclaimed property requirements.
• Support annual budgeting and forecasting activities.
• Support year-end audit, tax, and other external reporting requests by preparing schedules, documentation, and account support.
• Maintain organized accounting documentation and support appropriate internal controls.
• Identify opportunities to streamline, standardize, and improve accounting processes and system reliability.
• Provide cross-coverage and back-up support within the Finance Department as needed.
• Perform other accounting and financial projects assigned by the Accounting Manager.

Required Qualifications

Education

• Associate’s degree in Accounting, Finance, or a related field required.
• Bachelor's degree preferred.
• Equivalent accounting/AP experience may be considered in place of a degree.

Experience

• Minimum two years of Accounts Payable or general accounting experience
• Experience processing invoices, payments, and vendor transactions
• Experience with account reconciliations
• Experience with Excel, including basic formulas and spreadsheets

Preferred Qualifications

• Experience with QuickBooks Enterprise or similar accounting software.
• Experience working with multiple entities, locations, or departments.
• Healthcare or medical practice accounting experience.
• Experience with payroll accounting, budgeting, or financial analysis.
• Grant accounting, grant management, or grant reporting experience is a plus, but not required.

Accounting skills

The person should be comfortable with:

• Entering and coding invoices
• Maintaining vendor accounts and resolving vendor issues
• Processing payments and checks
• Reconciling accounts and bank activity
• Preparing basic journal entries
• Reviewing transactions for accuracy
• Assisting with month-end close
• Maintain supporting documentation
• Following accounting procedures and internal controls

Job Type: Full-time. Monday – Friday 8:00am – 4:30pm

Pay: $65,000-$75,000 per year. This is an hourly position.

Work Location: In person

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Background Check Required