Accounting Assistant - School of Information Sciences

University of Illinois Urbana-Champaign; Urbana (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

The University of Illinois Urbana-Champaign seeks an experienced financial administrator to handle procurement, payments, and reimbursement processing across multiple systems, ensuring accuracy and policy compliance.

Responsibilities include maintaining organized records, reconciling accounts, assisting with budget support, and delivering reliable customer service to faculty, staff, and campus offices while protecting sensitive information.

Responsibilities

• Financial processing and procurement
• Process purchasing, payments and reimbursements using University systems (iBuy, Banner, Emburse, PCard, TCard, POs, vendor payments)
• Prepare or review requisitions, invoices, travel and reimbursement documents and other financial records
• Verify or assign appropriate accounting codes, including CFOP or other University chart-of-accounts elements
• Track purchase commitments, payments, reimbursements using University systems and unit reports or spreadsheets
• Coordinate with faculty, staff, vendors, and campus offices to resolve documentation, payment, vendor, coding, and purchasing issues
• Maintain organized financial records and supporting documentation in accordance with University record-retention requirements

Job description

Duties Responsibilities

• Financial processing and procurement
• Process purchasing, payment, and reimbursement activity using relevant University systems, which may include iBuy, Banner, Emburse, PCard, TCard, purchase orders, vendor payment requests, journal vouchers, and related tools.
• Prepare or review requisitions, invoices, travel and miscellaneous reimbursement requests, payment documents, purchasing-card and travel-card transactions, and other financial records.
• Verify or assign appropriate accounting codes, including CFOP or other University chart-of-accounts elements.
• Track purchase commitments, payments, reimbursements, and other obligations using University systems and unit-maintained reports or spreadsheets.
• Coordinate with faculty, staff, vendors, and campus offices to resolve documentation, payment, vendor, coding, and purchasing issues.
• Maintain organized financial records and supporting documentation in accordance with University record-retention requirements.

Reconciliation, reporting, and budget support

• Review monthly financial reports, transaction detail, account balances, and financial documentation for accuracy, completeness, and compliance.
• Reconcile expenditures, revenues, outstanding obligations, deposits, reimbursements, and other account activity; identify, research, and resolve discrepancies.

Customer service and operational support

• Serve as a resource for iSchool employees on purchasing, reimbursements, travel, payment processing, financial documentation, and related business procedures.
• Communicate policy and process requirements clearly and professionally to individuals with varying levels of financial experience.
• Support cash/check handling, deposits, invoicing, accounts receivable, and other revenue-related processes in accordance with University policy, when assigned.
• Maintain confidentiality and exercise good judgment when working with financial, personnel, student, research, and other sensitive information.

Other

• Perform other related duties as assigned relevant to this position type to enhance the mission of the unit.