Accounts Payable Specialist(Hospital Or University)

David Geffen School of Medicine at UCLA; Los Angeles (CA); Sur place; USD 50 000 - 70 000; Plein temps

Résumé du poste

A leading academic medical organization in Los Angeles seeks an Accounts Payable Specialist to coordinate and process purchase orders, invoices, and reimbursements. This role ensures compliance with regulatory and policy requirements while maintaining thorough and accurate documentation. The ideal candidate will have a BA/BS in a related field and two years of relevant experience. Strong organizational, analytical, communication, and compliance skills are essential for success in this position.

Qualifications

• Two years of experience in accounting operations or administrative analysis required.
• Current hands-on experience with fund accounting and regulatory compliance preferred.

Responsabilités

• Review, verify, and process invoices and check requests.
• Ensure compliance with regulatory requirements and University policy.
• Communicate with vendors and internal customers regarding inquiries.
• Prepare regular reports of accounts payable activities.
• Collaborate with unit directors to obtain consent on expenses.

Connaissances

Knowledge of fund accounting

Strong organizational skills

Analytical problem solving

Documentation skills

Research and resolution skills

Data analysis skills

Multi-tasking skills

Effective communication

Team player

Formation

BA/BS in a related field

Description du poste

The Accounts Payable Specialist coordinates and processes purchase orders, invoices, check requests and reimbursements for the DGSOM Dean’s Office. S/he ensures that expenses are in compliance with regulatory and policy requirements.

Responsibilities

• Review, verify, prepare and process invoices and check and reimbursement requests
• Review, assemble, input, and supervise credit card statements, employee expenditure records and incoming bills for the required documentation before payment is made
• Ensure that all payments are made to comply with regulatory requirements and University policy
• Maintain files and documentation thoroughly and accurately, in accordance with University policy and accepted accounting practices
• Ensure accurate G/L coding for the befitting expense accounts
• Monitor accounts to ensure payments are up to date
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Communicate with vendors and internal customers and respond to inquiries
• Research and resolve invoice discrepancies and issues
• Prepare regular reports of the activities of accounts payable
• Collaborate with DGSOM unit directors and heads of departments to obtain consent on appropriate expenses
• Provide both internal as well as external customer services in an effectual and cost-effective manner
• Provide the supervisor with necessary suggestions to continuously improve and streamline processes
• Assist with other accounting duties and projects as needed

Qualifications

• BA/BS with a major in a related field and two years of experience in accounting operations or administrative analysis required

Required Skills

• Knowledge of and current hands-on experience with fund accounting and regulatory compliance preferred
• Strong organizational and time management skills
• Strong analytical problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Ability to communicate effectively, collaboratively and professionally
• Team player with a strong desire to learn new skills