Accounting Assistant Internship

Ardham Technologies; Albuquerque (NM); On-site; USD 36,000 - 48,000; Full time

Job summary

Ardham Technologies, headquartered in Albuquerque, NM, seeks an Accounting Assistant to support the Finance Department with AR processes, invoicing accuracy, and timely payments. You will work with QuickBooks and CRM, maintain billing records, and assist leadership with administrative duties.

You will handle invoicing, payments, collections outreach, and AR aging while ensuring meticulous data entry and clear communication with clients and vendors.

Qualifications

• Proficient to advanced knowledge of Microsoft Office Applications, including Excel
• Excellent verbal and written communication skills
• Ability to work independently on assigned duties

Responsibilities

• Invoicing, payment processing, collections and cash application
• Setup and maintain billing contacts and company records within CRM
• Track payments, apply receipts, and follow up on outstanding balances to maintain healthy cash flow
• Conduct polite but persistent collections outreach, document activity, and escalate as needed
• Support reconciliation of AR balances between QuickBooks and CRM records

Skills

Attention to detail

Communication skills

Independent worker

Tools

QuickBooks

CRM

Excel

Job description

Job Purpose

The Accounting Assistant will support the Finance Department by managing the day-to-day flow of billing and collections activities while providing administrative assistance to company leadership. The primary work focuses on accounts receivable, ensuring accurate invoicing, timely payments, and smooth communication with clients and vendors.

Job Duties and Responsibilities

Employee is responsible for performing all duties as determined and assigned by Ardham Technologies from time to time. Without limiting the generality of the foregoing, Employee will:

• Provides outstanding customer service; Works collaboratively with internal and external customers


• Perform Accounts Receivable processes to include but not limited to; invoicing, payment processing, collections and cash application


• Generate and distribute client invoices through Quickbooks and CRM in accordance with billing schedules and project milestones


• Setup and maintain billing contacts and company records within company CRM


• Track payments, apply receipts, and follow up on outstanding balances to maintain healthy cash flow


• Conduct polite but persistent collections outreach, document activity, and escalated as needed


• Manage monthly AR aging report and assist with forecasting receivables


• Support reconciliation of AR balances between QuickBooks and CRM records


• Maintain organized digital files for all invoices, receipts, credit memos and related documentation


• Perform any and all duties as assigned regardless of whether or not a particular duty has been outlined herein

Knowledge, Skills and Educational Requirements

• Proficient to advanced knowledge of Microsoft Office Applications, including Excel


• QuickBooks experience is a plus


• Excellent verbal and written communication skills
  
• Strong attention to detail and accuracy


• Ability to work independently on assigned duties

About Ardham Technologies

Ardham Technologies is headquartered in Albuquerque, New Mexico, and is experiencing rapid growth throughout the Southwest and Texas regions. As an exciting and innovative technology company, Ardham Technologies is dedicated to powering clients into the future of IT through comprehensive managed services and cutting-edge technology solutions. Our mission is to transform how organizations approach their technology infrastructure by delivering innovative managed offerings that drive business success. With our expanding presence across multiple markets, we provide our team members with exceptional opportunities for professional growth while working with diverse clients across various industries. Join Ardham Technologies and be part of a dynamic team that's shaping the future of managed IT services in one of the fastest-growing technology markets in the country.