Accounting Assistant / AP & AR

EnergiPersonnel; Odessa (TX); On-site; USD 40,000 - 56,000; Full time

Job summary

EnergiPersonnel in Odessa, TX is seeking an Accounting Assistant specializing in AP and AR to support daily financial operations. You will ensure accuracy in invoices, payments, and reconciliations while delivering reliable service to vendors and customers.

This role suits an organized professional who thrives in a fast-paced environment and is committed to integrity. The position requires an Associate’s Degree and a minimum of two years of AP/AR experience, strong Excel skills, and familiarity

Qualifications

• Associate’s Degree in Accounting, Finance, Business Administration, or related field.
• Minimum of 2 years of experience in Accounts Payable, Accounts Receivable, bookkeeping, or general accounting.
• Strong working knowledge of accounting procedures and financial principles.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Experience with accounting software such as QuickBooks, Sage, Microsoft Dynamics, or similar ERP systems.
• Excellent attention to detail with a high level of accuracy.
• Strong organizational and time-management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Effective verbal and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong customer service and problem-solving abilities.

Responsibilities

• Process AP: verify, enter vendor invoices accurately and timely.
• Match invoices to purchase orders and support documentation.
• Prepare weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor records and proper filing of financial documents.
• Communicate professionally with vendors regarding invoices, payments, and inquiries.
• Generate and distribute AR invoices accurately and on schedule.
• Process incoming payments and apply receipts to customer accounts.
• Monitor customer balance and aging reports.
• Contact customers regarding outstanding invoices and assist with collections.
• Investigate and resolve billing issues and account discrepancies.
• Assist with month-end AR reporting and account reconciliations.
• Assist with monthly bank reconciliations and general ledger account reconciliations.
• Prepare journal entries and support month-end and year-end closing processes.
• Maintain accurate and organized financial records and documentation.
• Generate financial reports, spreadsheets, and account analyses as requested.
• Assist with audits, compliance reviews, and special accounting projects.
• Support payroll activities as needed.
• Respond professionally to internal and external inquiries.
• Perform administrative duties supporting the accounting and finance department.

Skills

Attention to detail

Organizational skills

Time-management

Verbal and written communication

Customer service

Multitasking

Excel proficiency

Outlook/Word proficiency

Analytical mindset

Problem-solving

Education

Associate’s Degree in Accounting/Finance/Business Admin

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

QuickBooks

Sage

Microsoft Dynamics

Job description

Now Hiring:AccountingAssistant /AP & ARLocation:Odessa, Texas

This position is responsible for supporting daily accounting operations with a primary focus on Accounts Payable (AP) and Accounts Receivable (AR) processes. The ideal candidate is organized, analytical, and committed to maintaining the accuracy and integrity of financial records while delivering exceptional internal and external customer service. This is an excellent opportunity for an accounting professional who thrives in a fast-paced environment and wants to contribute to the financial success of a dynamic organization.

Key Responsibilities but not limited to:

• Accounts Payable (AP)Process, verify, and enter vendor invoices accurately and timely.
• Match invoices to purchase orders and support documentation.
• Prepare weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve discrepancies promptly.
• Maintain vendor records and ensure proper filing of financial documents.
• Communicate professionally with vendors regarding invoices, payments, and account inquiries.
• Accounts Receivable (AR)Generate and distribute customer invoices accurately and on schedule.
• Process incoming payments and apply receipts to customer accounts.
• Monitor customer balance and aging reports.
• Contact customers regarding outstanding invoices and assist with collections efforts.
• Investigate and resolve billing issues and account discrepancies.
• Assist with month-end AR reporting and account reconciliations.
• General Accounting DutiesAssist with monthly bank reconciliations and general ledger account reconciliations.
• Prepare journal entries and support month-end and year-end closing processes.
• Maintain accurate and organized financial records and documentation.
• Generate financial reports, spreadsheets, and account analyses as requested.
• Assist with audits, compliance reviews, and special accounting projects.
• Support payroll activities as needed.
• Respond professionally to internal and external inquiries.
• Perform administrative duties supporting the accounting and finance department.

Qualifications Required:

• Associate’s Degree in Accounting, Finance, Business Administration, or related field.
• Minimum of 2 years of experience in Accounts Payable, Accounts Receivable, bookkeeping, or general accounting.
• Strong working knowledge of accounting procedures and financial principles.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Experience with accounting software such as QuickBooks, Sage, Microsoft Dynamics, or similar ERP systems.
• Excellent attention to detail with a high level of accuracy.
• Strong organizational and time-management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Effective verbal and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong customer service and problem-solving abilities.

Qualifications Preferred:

• Experience with ERP systems and automated accounting processes.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Payroll processing experience.
• Experience in manufacturing, construction, industrial, or service-related industries.