Accounting Assistant - AP Accounting Assistant I

EPITEC; Austin (TX); Presencial; USD 34 000 - 41 000; Tempo integral

Resumo da oferta

EPITEC in Austin, TX is seeking an AP Accounting Assistant I to manage supplier accounts, reconcile statements, and support PO matching in a fast-paced environment. You will resolve invoice discrepancies, handle EDI issues, and maintain strong vendor relationships while leveraging Excel, Tableau, and DataShaper to analyze data.

This onsite 12-month role offers $25-30/hr on W2 and requires a BA degree with 4–5 years of AP experience.

Qualificações

• Bachelor’s degree required.
• 4–5 years of relevant AP experience.
• Strong AP knowledge and vendor relationships.
• Experience with Excel, macros, Tableau, DataShaper.
• Experience with EDI.
• PO lifecycle and invoice-to-PO matching.
• Retail AP experience preferred.
• Ability to work independently.
• Attention to detail.
• Strong communication and de-escalation skills.

Responsabilidades

• Manage assigned vendor accounts and supplier relationships.
• Research and resolve complex invoice, payment, pricing, and shortage discrepancies.
• Perform detailed vendor statement reviews and reconciliations.
• Support the PO lifecycle, including invoice-to-PO matching and discrepancy resolution.
• Maintain and research EDI invoice troublebox items.
• Review and research credit memos.
• Create and investigate shortage and pricing claims.
• Obtain vendor statements and complete final account reconciliations.
• Respond to vendor calls and emails and provide timely resolution to supplier inquiries.
• Obtain and research POD documentation.
• Maintain a 48-hour turnaround on active invoice problems.
• Utilize ERP systems to research transactions and support AP processes.
• Navigate and analyze datasets using Excel, Tableau, and DataShaper.
• Manage multiple priorities while adapting to changing business needs.

Conhecimentos

Accounts Payable

Vendor management

ERP systems

Excel macros

Tableau

DataShaper

Attention to detail

Independent work

Ambiguity management

Formação académica

Bachelor’s degree

Ferramentas

EDI

ERP software

Descrição da oferta de emprego

Job title: AP Accounting Assistant I

Location: Austin, Texas

Work Arrangement: Onsite

Contract Duration: 12 months with the possibility for extension

Pay Rate: $25-30 per hour on a W2

Position Overview

We are seeking an experienced Accounts Payable Specialist responsible for managing supplier accounts and maintaining strong vendor relationships. This individual will handle Accounts Payable activities including vendor statement reconciliation, invoice research, PO matching, EDI issues, credit memos, and complex supplier inquiries. The ideal candidate has strong AP knowledge, excellent attention to detail, strong computer skills, and the ability to independently manage changing priorities in a high-volume environment.

Key Responsibilities

• Manage assigned vendor accounts and supplier relationships.
• Research and resolve complex invoice, payment, pricing, and shortage discrepancies.
• Perform detailed vendor statement reviews and reconciliations.
• Support the Purchase Order (PO) lifecycle, including invoice-to-PO matching and discrepancy resolution.
• Maintain and research EDI invoice troublebox items.
• Review and research credit memos.
• Create and investigate shortage and pricing claims.
• Obtain vendor statements and complete final account reconciliations.
• Respond to vendor calls and emails and provide timely resolution to supplier inquiries.
• Obtain and research proof of delivery (POD) documentation.
• Maintain a 48-hour turnaround on active invoice problems.
• Utilize ERP systems to research transactions and support AP processes.
• Navigate and analyze datasets using tools such as Excel, Tableau, and DataShaper.
• Manage multiple priorities while adapting to changing business needs

Qualifications

• 4–5 years of relevant experience
• Strong understanding of Accounts Payable processes and workflows
• Hands-on experience using ERP systems within AP, accounting, procurement, or financial processes.
• Knowledge of the PO lifecycle, particularly in a retail environment
• Experience with invoice-to-PO matching
• Familiarity with EDI (Electronic Data Interchange)
• Strong supplier communication and de-escalation skills
• Ability to work independently and remain self-sufficient
• Comfortable managing ambiguity and changing priorities
• Strong attention to detail and computer skills
• Experience with Excel, including macros
• Exposure to Tableau and DataShaper
• Experience with or interest in AI tools and continuous learning
• Bachelor’s degree required

Nice-to-Have Skills

• Advanced programming or scripting language knowledge
• Experience navigating and analyzing large datasets
• High-volume retail Accounts Payable experience

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