Accounting Assistant, Accounts Payable Specialist

PRO Building Systems, Inc; Atlanta (GA); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

PRO Building Systems, Inc in Chamblee, GA is seeking a detail-oriented Accounting Assistant to support our accounting and operations team. This role focuses on accounts payable processing, data entry, and administrative coordination.

Responsibilities include invoicing, vendor file maintenance, PO matching, and collaborating with project managers to resolve pay applications. A Bachelor’s degree is required, with at least 1 year of accounts payable experience preferred.

Qualifications

• Bachelor's degree required.
• Accounts payable experience preferred (1 year).
• Proficient in Microsoft Excel.

Responsibilities

• Assist with data entry of invoices, payments, and expense reports.
• Manage accounts payable processes for timely payments.
• Support front desk duties and answer phones.
• Maintain subcontractor/vendor files (W9s, COIs, lien waivers).
• Track and review lien waivers from subs and suppliers.
• PO matching and data entry.
• Coordinate with project managers to resolve pay discrepancies.

Skills

Accounts payable

Data entry

Vendor communication

Attention to detail

Phone system handling

Education

Bachelor's (Required)

Tools

Microsoft Excel

Job description

Job Overview A local Construction company located in Chamblee, GA is seeking a detail-oriented and proactive Accounting Assistant to support our accounting and operations team. This role is primarily responsible for accounts payable processing, along with general accounting support and administrative coordination. The Accounting Assistant will be responsible for the following: Duties

• Assist with data entry of invoices, payments, and expense reports
• Manage accounts payable processes to ensure timely payments and collections
• Support office front desk duties such as answering phones, sort/scan incoming mail
• Handle multi-line phone systems to communicate effectively with clients, vendors, and team members
• Maintain subcontractor and vendor files (W9s, certificate of insurance, lien waivers, and other related compliance documents)
• Track, collect, and review lien waivers from subcontractors and suppliers
• PO matching and data entry
• Coordinate with project managers to resolve invoice / AIA pay application discrepancies Skills

$50,000.00 per year Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance Education
• Bachelor's (Required) Experience
• Accounts payable: 1 year (Required)
• Microsoft Excel: 1 year (Required) Location
• Atlanta, GA 30341 (Preferred) Ability to Commute
• Atlanta, GA 30341 (Required) Work Location: In person