Accounting Assistant Accounts Payable Clerk

Chesapeake Regional Healthcare; Chesapeake (VA); On-site; USD 42,000 - 54,000; Full time

Job summary

Chesapeake Regional Healthcare seeks an Accounting Assistant Accounts Payable Clerk to support the department with accurate processing of invoices and reimbursements. The role includes reconciling AP statements and maintaining vendor records within the PeopleSoft system.

Minimum education is a high school diploma with at least two years of AP experience; college coursework in accounting, business or math is preferred to enhance efficiency and accuracy in daily operations.

Qualifications

• High school diploma or equivalent required.
• Two years of accounts payable experience preferred.
• College courses in business, typing, accounting or math are a plus.

Responsibilities

• Process non-inventory invoices for hospital and subsidiaries accurately and timely.
• Process travel reimbursements for subsidiary personnel.
• Reconcile AP statements and prepare credit information for new vendors.
• Maintain Vendor Master File with additions, deletions, and corrections.
• Coordinate with AP Lead to issue checks and balance PeopleSoft AP module.
• Review invoices against purchase orders and code for payment in PeopleSoft.
• Handle inquiries about invoices, payments, and processing issues.

Skills

Accounts payable

Vendor management

Data entry

Communication

Problem solving

Education

High school diploma

College courses in business/ accounting/ typing/ math

Tools

PeopleSoft

Job description

Summary

The Accounting Assistant Accounts Payable Clerk performs support duties and fulfills accounting duties for other functions within the department as needed.

Essential Duties And Responsibilities

• Ensure the accurate and timely processing of all non-inventory invoices for the Hospital and subsidiary entities.
• Process travel requests for reimbursement for subsidiary entity personnel in an accurate and timely manner.
• Reconcile Accounts Payable statements and prepare all appropriate credit information for new vendors
• Follow up with vendor representatives and sales personnel regarding discrepancies and variances
• Maintain the Vendor Master File, including additions, deletions, and corrections
• Report all maintenance to the Controller at least once a month
• Coordinate with the Accounts Payable Lead to produce system checks, off-cycle checks, and to maintain the filing system of all paid invoices and check copies, and for the month-end balancing of PeopleSoft Accounts Payable module
• Receive and review non-inventory invoices against system purchase orders, code accurately for payment, and input data directly into the PeopleSoft system
• Distribute and follow-up with all Receipts Accrual and Accounts Payable Distribution Reporting
• Handle all incoming calls for the Accounts Payable office regarding any and all questions pertaining to invoices, payments, and processing issues

Education And Experience

• Minimum Required Education: High school diploma or equivalent
• Preferred Education: College courses in business, typing, accounting, and math
• Experience: 2 years working in accounts payable