Accounting Assistant 5-E7 - Accounts Payable Clerk

State of Michigan; Lansing (MI); Hybrid; USD 36,000 - 52,000; Full time

Job summary

The State of Michigan is seeking an Accounting Assistant with a background in administrative support to join DTMB Financial Services in Lansing. The position supports timely processing of vendor invoices and pre-audits payment documents, with a focus on accuracy and compliance.

A hybrid schedule is available with two in-office days per week within Michigan. Experience in posting financial data, preparing invoices, and maintaining account balances is valued, and the role may involve year-end

Qualifications

• Educational level typically acquired through completion of high school.
• Accounting Assistant 6 requires one year of administrative support.
• Accounting Assistant E7 requires two years of administrative support with posting financial data, invoicing, coding and maintaining balances.

Responsibilities

• Pre-audit of payment documents.
• Ensure steady flow of invoices and receivers.
• Open and distribute mail to Financial Services.
• Assist in year-end closing functions.

Skills

Administrative support

Data entry

Invoice processing

Accounting basics

Education

High school diploma or equivalent

Job description

About DTMB

The Department of Technology, Management and Budget supports the business operations of state agencies through a variety of services, including building management and maintenance, information technology, centralized contracting and procurement, budget and financial management, space planning and leasing, construction management, motor vehicle fleet operations, and oversight of the state retirement systems.

About this position

The position ensures timely, reliable, and accurate processing of vendor invoices in accordance with applicable contracts, rules, and requirements. The position pre-audits of payment documents, ensures steady and smooth flow of invoices and receivers, opens and distributes mail to Financial Services, and assists in the year-end closing functions.

View the position description here: Accounting Assistant 5-E7

Additional Requirements and Information

Position Location

This position is located in Lansing, MI. This position may work a hybrid (remote/office) schedule with 2 days required in the office per week. Selected candidates who have been approved to work a hybrid schedule must complete that work within Michigan. Candidates should confirm work location and schedule at the time of interview.

In accordance with federal law, all new employees must provide proof of eligibility to work in the United States within three business days of beginning employment. DTMB Human Resources uses E-Verify in conjunction with the federal I-9 form to verify authorization of employment. DTMB does not participate in STEM-OPT.

Education

Educational level typically acquired through completion of high school.

Experience

Accounting Assistant 5

No specific type or amount is required.

Accounting Assistant 6

One year of administrative support experience.

Accounting Assistant E7

Two years of administrative support experience, including one year equivalent to an Accounting Assistant 6, involving posting financial data to ledgers, preparing invoices, billings and/or vouchers, reviewing and coding financial information, and maintaining account balances.Certain positions may require a criminal history background check.

View the job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/A/AccountingAssistant.pdf