Accounting Assistant

EX Industries, LLC; Yorba Linda, Northern (CA, KY); Hybrid; USD 28,000 - 32,000; Part time

Benefits offered by this job

Accrued paid time off

Paid holidays

Job summary

EX Industries, LLC in Yorba Linda seeks an Accounting Assistant to support the finance team with day-to-day tasks and month-end close activities. The role is part-time, on-site, two days per week, with potential to become full-time, offering $20.00–$23.00 per hour and accrued PTO/paid holidays.

The ideal candidate has 1–2 years of accounting experience, strong Excel skills, and familiarity with QuickBooks, Xero, or Sage. Organizational, detail-oriented, and reliable applicants will thrive.

Qualifications

• Associate degree or equivalent experience in accounting/finance.
• Attention to detail and accuracy in financial tasks.
• Proficiency in Excel and basic accounting software.
• Experience with AP/AR workflows and month-end tasks is a plus.
• Clear written and verbal communication skills.

Responsibilities

• Manage Accounts Receivable (aging, payment processing).
• Process Daily Accounts Payable Invoices (matching, posting).
• Credit Memo Follow-up with vendors.
• Reconcile vendor statements and resolve discrepancies.
• Assist with month-end close tasks and related activities.
• Maintain and organize financial documents and electronic records.
• Process credit applications for new customers/vendors.
• Handle direct shipment invoicing and document management.
• Prepare financial reports, schedules, and basic analyses.
• Assist audits and tax filings documentation.
• Communicate billing inquiries with vendors, clients, and internal teams.
• Maintain accounting@ mailboxes and support ad-hoc tasks.

Skills

Analytical mindset

Problem solving

Attention to detail

Time management

Reliability

Team player

Independent work

Adaptability

Communication

Education

Associate degree in Accounting, Finance, or Business Admin

Bachelor’s degree (preferred)

Tools

QuickBooks

Xero

Sage

Job description

# Accounting Assistant**Job Summary:** The Accounting Assistant provides essential support to the finance team by performing day-to-day accounting tasks, maintaining accurate financial records, and assisting with month-end close activities. This role suits an organized, detail-oriented person who is comfortable with numbers and basic accounting systems.**Key Responsibilities:** Manage Accounts Receivable (aging, payment processing) Process Daily Accounts Payable Invoices (matching, posting) Credit Memo Follow-up (vendors) Reconcile vendor statements and resolve discrepancies Assist with month-end close tasks (all direct shipment invoices, A/P posting completed) Maintain and organize financial documents, filing, and electronic records Processing credit applications (new customers, new vendors) Processing direct shipment invoicing and related document management Assist in preparing financial reports, schedules, and basic analyses Help prepare documentation for audits and tax filings Communicate with vendors, clients, and internal teams regarding billing and payment inquiries Maintain “accounting@” mailboxes Perform ad-hoc tasks and data entry projects to support the accounting team**Required Qualifications:** Associate degree in Accounting, Finance, Business Administration, or equivalent experience 1–2 years of experience in accounting, bookkeeping, or a similar finance role (entry-level candidates with internship experience considered) Proficiency with Microsoft Excel (VLOOKUP, pivot tables, basic formulas) Experience with accounting software (e.g., QuickBooks, Xero, Sage) or willingness to learn Strong attention to detail and accuracy Good organizational and time-management skills; able to prioritize multiple tasks Clear written and verbal communication skills**Preferred Qualifications:**Bachelor’s degree in Accounting, Finance, or related field Familiarity with general ledger processes and month-end close Experience with accounts payable/receivable workflows and reconciliations Basic understanding of GAAP principles**Skills & Competencies:** Analytical mindset and numeric aptitude Strong problem-solving and troubleshooting ability Reliability and discretion when handling confidential financial information Team player with a customer-service orientation Ability to work independently with minimal supervision Adaptability to changing priorities in a fast-paced environment**Working Conditions:** Part-time, on-site, 2-days per week (with potential to become full-time) Standard office hours; occasional overtime during month-end or audit periods Sedentary work with frequent computer use**Compensation & Benefits** $20.00–$23.00 per hour (depending on experience) Accrued Paid time off and paid holidays**Job Category:** Accounting**Job Type:** Part Time**Job Location:** Yorba Linda