Accounting Assistant

Robinson Pharma, Inc.; Santa Ana (CA); On-site; USD 31,684 - 35,817; Full time

Benefits offered by this job

Medical & Dental 75% coverage

Discounted Vision

401k matching 3%

Paid Holidays

Vacation Days

Sick Days

Job summary

Robinson Pharma, Inc. is seeking an Accounting Assistant to join our team. The role works closely with the accounting team and other divisions to maintain accurate financial records.

The ideal candidate has 3+ years of accounting experience, strong attention to detail, and proficiency in MS Office and QuickBooks. Responsibilities include invoicing, updating expense reports, data entry, preparing vendor payments, and supporting quarterly audits.

Qualifications

• 3+ years of accounting experience.
• Ability to communicate clearly in writing and speaking.
• Proficient in MS Office and QuickBooks.

Responsibilities

• Reconciles invoices and identifies discrepancies.
• Creates and updates expense reports.
• Enters financial transactions into internal databases.
• Checks spreadsheets for accuracy.
• Participates in quarterly and annual audits.
• Maintains all accounts payable files (i.e. scan invoices, W9, W8), including filing invoices, rename and updating vendor files, estimates 2-3 times per week.
• Sorts invoices in descending and ascending order, files invoices, and put into boxes.
• Prepares and sends AP checks with appropriate documentation.
• Requests monthly open balance statements from vendors (match with our books to avoid past-due invoices).
• Follows/adheres to the SOPs, cGMPs, Standard Safety Practices, and all company policies/procedures.
• Completes other duties as assigned by management.

Skills

Accounting experience

Communication skills

MS Office

Detail-oriented

Tools

MS Word

Excel

PowerPoint

Outlook

QuickBooks

Job description

We are looking for anAccounting Assistant to join our team!The Accounting Assistant works closely with the accounting team and various other internal departments.

Responsibilities:

• Reconciles invoices and identifies discrepancies.


• Creates and updates expense reports.


• Enters financial transactions into internal databases.


• Checks spreadsheets for accuracy.


• Participates in quarterly and annual audits.


• Maintains all accounts payable files (i.e. scan invoices, W9, W8), including filing invoices, rename andupdating vendor files, estimates 2-3 times per week.


• Sorts invoices in descending and ascending order, files invoices, and put into boxes.


• Prepares and sends AP checks with appropriate documentation


• Requests monthly open balance statements from vendors (match with our books to avoid past-due invoices)


• Follows/adheres to the Standard Operating Procedures (SOP's), Good Manufacturing Practices (cGMP's),Standard Safety Practices, and all company policies/procedures.


• Completes other duties as assigned by management.

Qualifications:

• 3+ years' experience in Accounting.


• Communication Skills (Oral/Written) - able to speak clearly and accurately in order to ensure effectivedepartment operations.


• Computer Skills (Intermediate) MS Office - Word, Excel, PowerPoint, Outlook, and QuickBooks.


• Detail Oriented - pays close attention to detail, accuracy, and completeness, double-checking their work.

What We Offer:

• Competitive Wages, $23.00 - $26.00 per hour, depending on experience.


• Medical & Dental (company pays 75% of employees' HMO plans)


• Discounted Vision


• 401k - match up to 3% of your annual salary


• Paid Holidays


• Vacation Days


• Sick Days

Robinson Pharma is committed to providing equal employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic in accordance with applicable laws. This commitment applies to all aspects of employment, including recruitment, hiring, promotion, compensation, and other terms and conditions of employment. Robinson Pharma also takes affirmative action to support the employment and advancement of minorities, women, individuals with disabilities, and protected veterans.

Robinson Pharma, Inc. may conduct a background check through a third-party vendor as part of the hiring process. Following acceptance of an employment offer, candidates may be required to complete and submit authorization, consent, and release forms for the background investigation. Employment with Robinson Pharma is at-will and may be terminated at any time, with or without cause or notice, by either the employee or the Company, subject to applicable law.

This is a non-management position
This is a full time position