Construction Office Manager & Bookkeeper

Cogent Analytics; Cumberland, Northern (MD, KY); Hybrid; USD 25,000 - 30,000; Full time

Job summary

Steeple Town Enterprises is seeking an Office Manager/Bookkeeper to handle daily accounting, financial reporting, and office administration on-site in Cumberland, MD. This full-time role reports to the Owner and covers A/P, A/R, general ledger, payroll support, cash flow, budgeting, and job cost reporting.

The ideal candidate has at least 1 year in AP/AR, strong Sage 50 and Excel skills, and a solid understanding of accounting principles.

Qualifications

• Associate degree or equivalent; HS diploma or GED required.
• Minimum 1 year AP/AR experience focused on financial reporting.
• Minimum 1 year in a customer-facing role.
• Minimum 1 year in a self-directed role with accountability for results.
• Proficiency in Sage 50 and Excel; Word/Office knowledge.
• Strong understanding of accounting principles and managerial/financial reporting.
• Experience with multi-entity accounting, construction job costing, or managerial accounting preferred.
• High attention to detail and strong organizational skills.

Responsibilities

• Maintain accounts payable records in Sage 50 for each entity.
• Verify vendor/invoice against POs, deliveries, and records.
• Prepare and issue customer invoices, progress/final invoices; coordinate with Construction Coordinator and sales staff.
• Record cash receipts and prepare bank deposits; manage bank draw requests.
• Monitor A/R aging; communicate with customers and escalate past-due accounts.
• Record and reconcile daily financial transactions; prepare journal entries.
• Assist payroll processing and payroll tax filings; maintain payroll records.
• Prepare weekly cash flow; support budgeting and forecasting with Owner/external partners.
• Code project expenses to jobs; provide job cost information.
• Oversee front office operations; answer calls and greet visitors; manage records.
• Maintain organized customer/vendor files and lead records; ensure accessibility.

Skills

Attention to detail

Organizational skills

Time management

Communication

Education

Associate degree in accounting/business

High school diploma or GED

Tools

Sage 50 (Peachtree)

Microsoft Excel

Microsoft Word

Job description

Steeple Town Enterprises is seeking an Office Manager/Bookkeeper to handle daily accounting, financial reporting, and office administration on-site in Cumberland, MD. This full-time role reports to the Owner and covers A/P, A/R, general ledger, payroll support, cash flow, budgeting, and job cost reporting.

The ideal candidate has at least 1 year in AP/AR, strong Sage 50 and Excel skills, and a solid understanding of accounting principles.