Accounting Assistant

Zund America, Inc.; Oak Creek (WI); On-site; USD 21,000 - 34,000; Part time

Job summary

Zund America, Inc., located in Oak Creek, Wisconsin, seeks a part-time Accounting Assistant to support AP/AR processing, invoicing, and billing within our ERP system. The role emphasizes accuracy, organization, and timely task completion with attention to detail.

The successful candidate will handle invoices, vendor payments, account reconciliations, and communications with customers. Proficiency in Excel and ERP usage is required to maintain precise records and assist with cash applications.

Qualifications

• 1–2 years of accounting/AP/AR bookkeeping experience preferred.
• Experience handling invoices, purchase orders, and customer accounts.

Responsibilities

• Monitor and respond to the accounting department inbox and inquiries.
• Email invoices or statements to customers upon request.
• Process vendor/supplier invoices in the ERP system with proper approvals.
• Code invoices according to the chart of accounts.
• Match invoices to purchase orders and resolve discrepancies.
• Enter AR transactions daily and maintain the AR aging report.
• Assist with refunds of credit balances when applicable.
• Provide backup support for mass invoicing and billing activities.

Skills

Accounting experience

Attention to detail

Organizational skills

Communication

Education

No degree required

Tools

Microsoft Excel

ERP system

Job description

Zund America Inc., located in Oak Creek, Wisconsin is the US Headquarters of Zund Systemtechnik AG in Altstätten, Switzerland.

Our cutting and routing tables enhance the production capabilities of our customers worldwide. Our cutting-edge software solutions and integration technologies allow us to push the limits of what is possible.

Zund employees are engaged, passionate and actively contribute on all levels. Our culture allows all employees to develop new skills and grow their careers.

Summary/Objective

The Accounting Assistant provides part-time accounting and administrative support for the Accounts Receivable (AR) and Accounts Payable (AP) functions. This position assists with invoice processing, accounts receivable activities, account reconciliation support, customer inquiries, and the maintenance of accurate accounting records and documentation. The Accounting Assistant works within the company's ERP system and utilizes Excel and other accounting related systems to process, organize, and maintain financial information. This position also provides support for billing, cash application, and expense reporting activities. Success in this role requires strong attention to detail, accuracy, organization, and the ability to manage multiple tasks while meeting established deadlines.

What You Would Do

• Monitor and maintain the accounting department inbox, respond to customer inquiries, and forward inquiries to the appropriate individual or department when necessary.
• Email invoices or statements of account to customers upon request.
• Review, process, and enter vendor/supplier invoices into the ERP system, ensuring accuracy and that required approvals have been obtained.
• Code vendor/supplier invoices accurately according to the established chart of accounts.
• Match vendor/supplier invoices to company-issued purchase orders and identify discrepancies for resolution.
• Enter Accounts Receivable (AR) transactions into Bank Reconciliation spreadsheet daily.
• Generate the AR Aging Report at the end of business day for use in cash applications activities.
• Contact customers with credit balances to determine whether a refund should be issued.
• Provide backup support for mass invoicing, service trip billing, and generation of credit card payment links.

What We Require From You

• 1-2 years of accounting, Accounts Payable (AP), Accounts Receivable (AR) bookkeeping, or related administrative experience preferred; equivalent education, training or relevant experience may be considered.
• Experience handling invoices, purchase orders, customer accounts, or other accounting related documentation is a plus.
• Demonstrate strong attention to detail and accuracy when processing financial and accounting information.
• Possess basic to intermediate knowledge of Microsoft Excel, including data entry, spreadsheet maintenance, sorting, filtering, and basic formulas.
• Demonstrates proficiency with Microsoft Office applications and the ability to learn and effectively use ERP, accounting, and other business software.
• Maintains a high level of confidentiality and demonstrates sound judgment when handling financial, customer, vendor, and company information.
• Demonstrates strong organizational skills and maintains accurate, orderly, and well-organized records and documentation.
• Communicate effectively and professionally with customers, vendors, and internal employees.
• Demonstrates dependability, reliability, and accountability in completing assigned responsibilities.

Zund America, Inc. is an EEO employer