Accounting Assistant

St Patricks Catholic School; Norfolk (VA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Sick, Vacation and Personal Time off

Medical

Dental

Vision

403b with up to 5% employer match

Roth IRA

Life Insurance, AD&D, STD, LTD

Legal Resources

Fin Fit Loans

Job summary

Saint Patrick Catholic School in Norfolk, Virginia, seeks a Full-Time Accounting Assistant to support the Director of Finance and oversee general ledger activities, reconciliations, and monthly close. The role focuses on tuition processing, payroll accounting support, and audit preparation within a 12-month operation.

The ideal candidate has nonprofit or school accounting experience, strong Excel/Google Sheets skills, and a detail-oriented approach to maintaining documentation and schedules.

Qualifications

• Experienced bookkeeper, accounting assistant, or staff accountant background.
• Strong Excel and Google Sheet skills.
• Nonprofit, school, church, or mission-based accounting experience preferred.
• Ability to follow established procedures and maintain accurate documentation.

Responsibilities

• Support month-end close, including journal entries, reconciliations, and general ledger maintenance.
• Reconciling A/P, A/R, cash disbursements and vendor payment support.
• Cash receipts, deposits, and tuition payment support.
• Payroll and benefits accounting support.
• Fixed asset and prepaid expense schedule support.
• Restricted funds, donation, pledge, and development activity support.
• Annual audits and year-end documentation support.
• Maintain organized accounting records and supporting documentation.

Skills

Excel

Google Sheets

Nonprofit accounting

Job description

Job Title

Accounting Assistant to the Director of Finance

Department

Business Office Staff

Position

Exempt/Full-Time

Saint Patrick Catholic School is currently seeking a Full-Time (12-month) Accounting Assistant.

Overview

Founded in 2005, Saint Patrick Catholic School (Norfolk, Virginia) is an independent Catholic school with an enrollment of approximately 400 students in grades pre-kindergarten through eight. Boasting a vibrant and accomplished team of educators, the school encourages students to develop a growth mindset while creating an educational framework focused on reinforcing six "pillars" of education that support the whole formation of each student.

Accounting Responsibilities and Requirements

The Accounting Assistant will support the Director of Finance with financial operations, including general ledger maintenance, monthly close, and audit support.

Key Accounting Responsibilities

• Support month-end close, including journal entries, reconciliations, and general ledger maintenance
• Reconciling A/P, A/R, cash disbursements and vendor payment support
• Cash receipts, deposits, and tuition payment support
• Payroll and benefits accounting support
• Fixed asset and prepaid expense schedule support
• Restricted funds, donation, pledge, and development activity support
• Annual audits and year-end documentation support
• Maintain organized accounting records and supporting documentation

Accounting Experience and Qualifications

• Experienced bookkeeper, accounting assistant, or staff accountant background
• Strong working knowledge of basic accounting procedures, journal entries, reconciliations, and general ledger activity
• Experience preparing financial reports and supporting schedules for review by a finance leader
• Experience with accounts payable, accounts receivable, deposits, payroll accounting support, and month-end close
• Strong Excel and Google Sheet skills and comfort working with accounting reports, reconciliations, and schedules
• Nonprofit, school, church, or mission-based accounting experience preferred
• Ability to follow established procedures and maintain accurate, well-organized documentation
• Strong attention to detail, confidentiality, and recurring deadline management
• Professional communication skills when working with staff, families, vendors, auditors, and external advisors

Role Scope

This position is intended to assist and report to the Director of Finance. The Accounting Assistant may prepare financial statements, reconciliations, journal entries, and supporting schedules. The Director of Finance will retain final review, approval, and sign-off responsibility for the financial statements, budgets, audit reporting, and higher-level accounting judgments.

Benefits Include:

• Sick, Vacation and Personal Time off
• Medical
• Dental
• Vision
• 403b with up to 5% employer match
• Roth IRA
• Life Insurance, AD&D, STD, LTD
• Legal Resources
• Fin Fit Loans