Accounting Assistant

Jobless; Norfolk, Northern (VA, KY); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Sick leave

Vacation time

Medical Insurance

Dental Insurance

Vision Insurance

403b with up to 5% employer match

Roth IRA

Life Insurance

AD&D

STD

LTD

Legal Resources

Fin Fit Loans

Job summary

Saint Patrick Catholic School in Norfolk, VA is seeking a Full-Time Accounting Assistant to support the Director of Finance with general ledger maintenance, monthly close, payroll, and audit support.

The role emphasizes strong Excel/Google Sheets skills, attention to detail, and professional communication with staff, vendors, auditors, and external advisors. This is a 12-month position reporting to the Director of Finance.

Qualifications

• Experienced bookkeeper or accounting assistant
• Strong knowledge of journal entries, reconciliations, and general ledger activity
• Experience preparing financial reports and supporting schedules for review by finance leadership
• Experience with accounts payable, accounts receivable, deposits, payroll accounting, and month-end close

Responsibilities

• Support month-end close with journal entries, reconciliations, and general ledger maintenance
• Reconcile A/P, A/R, cash disbursements and vendor payment support
• Process cash receipts, deposits, and tuition payment support
• Payroll and benefits accounting support
• Fixed asset and prepaid expense schedule support
• Assist with annual audits and year-end documentation
• Maintain organized accounting records and supporting documentation

Skills

Bookkeeping experience

Attention to detail

Professional communication

Deadline management

Tools

Excel

Google Sheets

Job description

Job Title

Accounting Assistant to the Director of Finance

Department

Business Office Staff

Position

Exempt/Full-Time

Saint Patrick Catholic School is currently seeking a Full-Time (12-month) Accounting Assistant.

Overview

Founded in 2005, Saint Patrick Catholic School (Norfolk, Virginia) is an independent Catholic school with an enrollment of approximately 400 students in grades pre-kindergarten through eight. Boasting a vibrant and accomplished team of educators, the school encourages students to develop a growth mindset while creating an educational framework focused on reinforcing six "pillars" of education that support the whole formation of each student.

Accounting Responsibilities and Requirements

The Accounting Assistant will support the Director of Finance with financial operations, including general ledger maintenance, monthly close, and audit support.

Key Accounting Responsibilities

• Support month-end close, including journal entries, reconciliations, and general ledger maintenance
• Reconciling A/P, A/R, cash disbursements and vendor payment support
• Cash receipts, deposits, and tuition payment support
• Payroll and benefits accounting support
• Fixed asset and prepaid expense schedule support
• Restricted funds, donation, pledge, and development activity support
• Annual audits and year-end documentation support
• Maintain organized accounting records and supporting documentation

Accounting Experience and Qualifications

• Experienced bookkeeper, accounting assistant, or staff accountant background
• Strong working knowledge of basic accounting procedures, journal entries, reconciliations, and general ledger activity
• Experience preparing financial reports and supporting schedules for review by a finance leader
• Experience with accounts payable, accounts receivable, deposits, payroll accounting support, and month-end close
• Strong Excel and Google Sheet skills and comfort working with accounting reports, reconciliations, and schedules
• Nonprofit, school, church, or mission-based accounting experience preferred
• Ability to follow established procedures and maintain accurate, well-organized documentation
• Strong attention to detail, confidentiality, and recurring deadline management
• Professional communication skills when working with staff, families, vendors, auditors, and external advisors

Role Scope

This position is intended to assist and report to the Director of Finance. The Accounting Assistant may prepare financial statements, reconciliations, journal entries, and supporting schedules. The Director of Finance will retain final review, approval, and sign-off responsibility for the financial statements, budgets, audit reporting, and higher-level accounting judgments.

Benefits Include:

• Sick, Vacation and Personal Time off
• Medical
• Dental
• Vision
• 403b with up to 5% employer match
• Roth IRA
• Life Insurance, AD&D, STD, LTD
• Legal Resources
• Fin Fit Loans