Accounting Assistant

Stafford County Public Schools; Fredericksburg (VA); On-site; USD 42,000 - 56,000; Full time

Job summary

Stafford County Public Schools is seeking an Accounting Assistant to support fiscal record-keeping and mandated reporting. Responsibilities include payroll processing, accounts management, and coordinating procurement and payment procedures in a school-based department.

The role requires attention to detail, proficiency with Microsoft Office and Google Drive, and the ability to work with multiple payroll and budget reports.

Qualifications

• Knowledge of standard accounting principles and bookkeeping terminology and methods.
• Knowledge of standard office procedures, practices and equipment.
• Knowledge of one or more computer applications related to accounting.

Responsibilities

• Verify time and leave reports submitted and make corrections as needed.
• Assist with the management of School Activity Fund accounts and Department Operating Budget.
• Serve as school/department's financial expert and coordinate procurement and payment procedures.
• Review, post, and generate computer receipts for deposits from fund sponsors and reconcile to Summary of Daily Deposit Sheets.
• Prepare, process and maintain accurate employee payroll records monthly.
• Prepare Monthly Payroll Reports as needed.
• Prepare and reconcile year/fiscal end reports.

Skills

Attention to detail

Office equipment operation

Information and tracking systems

Tools

Microsoft Office

Google Drive

Job description

GENERAL PURPOSE Reporting to the School Administrator, the Accounting Assistant will assist with the preparation and maintenance of fiscal records and related documents.

Job Title: Accounting Assistant

Department: School Based

Pay Grade: Clerical Scale Grade CP21

Work Calendar: All 12 Month Staff

FLSA Status: Non-Exempt

Main Job Tasks And Responsibilities

Management of Accounts

• Verify time and leave reports submitted and make corrections as needed.
• Assist with the management of School Activity Fund accounts and Department Operating Budget.
• Serve as school/department's financial expert and coordinate procurement and payment procedures.
• Review, post, and generate computer receipts for deposits from fund sponsors and reconcile to Summary of Daily Deposit Sheets.
• Prepare, process and maintain accurate employee payroll records monthly.

Create Reports

• Prepare Monthly Payroll Reports as needed.
• Prepare and reconcile year/fiscal end reports.

Support and demonstrate core values of Stafford Schools

• Engage in ongoing professional development relevant to position.
• Respond promptly and thoroughly to written and oral requests for information.
• Maintain a clean, neat appearance, appropriate to position.
• Maintain a record of appropriate attendance and punctuality.
• Serve as an optimal role model for students, colleagues, and the general public.
• Work in close harmony with colleagues, supervisors, and co-workers.
• Comply with all District and School policies and regulations, including but not limited to guidelines for confidentiality.
• Perform other related duties as required/assigned.

Education And Experience

Knowledge

• Knowledge of standard accounting principles and bookkeeping terminology and methods
• Knowledge of standard office procedures, practices and equipment
• Knowledge of one or more computer applications related to accounting

Skills

• Operation of a variety of office and computer equipment.
• Operation of a variety of information and tracking systems.
• Use of Microsoft Office, especially Word, Excel, and PowerPoint
• Use of Google Drive, including Docs, Sheets, Slides, and Forms
• Meticulous attention to detail

Abilities

• Establish and maintain effective working relationships with others.
• Demonstrate excellent oral and written communication skills.
• Work cooperatively and positively with staff.
• Ability to work independently as well as in a team environment.
• Demonstrate effective time management and organizational skills.
• Demonstrate initiative and flexibility.
• Follow detailed procedures and perform mathematical computations with accuracy.
• Prepare and maintain electronically generated spreadsheets.
• Work on multiple projects while meeting all deadlines.
• Show sustained effort and enthusiasm in quality and quantity of work.

Working Conditions And Physical Requirements

• Work environment is inside an office, with moderate noise, temperatures typical to the office environment, and no exposure
• The work is light work, requiring the occasional exertion of 20 pounds of force to move or lift objects.

The following physical and mental abilities are representative of those expected to complete the essential functions of the job: standing for prolonged periods; sitting for prolonged periods; operating motor vehicles or heavy equipment; moving the hands, wrists, or fingers repetitively; moving with force on the back or lower body repetitively; feeling, grasping, or holding objects by hand; identifying colors visually; identifying objects in low light or distant conditions; communicating via spoken language; communicating via written language; perceiving sounds; making decisions using logic and rational thinking.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations shall be made, as required by law, to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this job description.

Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this job description.