Accounting Assistant

Saint-Vincent-College-; Latrobe (Westmoreland County); On-site; USD 42,000 - 54,000; Full time

Job summary

Saint Vincent College in Latrobe, PA seeks an Accounting Assistant to join the Business Office. You will support accounting and student account functions, prepare month-end entries, and assist with budgets and forecasts.

Requirements include an Associate degree in Accounting (Bachelor's preferred) and 2–4 years in a professional office. Proficiency with Ellucian Colleague is a plus; attention to detail and GAAP compliance are essential.

Qualifications

• Education: Associate degree in Accounting; Bachelor's preferred.
• 2–4 years of experience in a professional office with basic accounting competence.

Responsibilities

• Prepare month-end journal entries for shared service expenses.
• Assist with Archabbey and Seminary budget and forecast preparation.
• Perform month-end reconciliations for bank statements, restricted funds, and donor accounts.
• Support reporting for grants and external audits as needed.
• Enter journal vouchers and assist with external auditor information gathering.

Skills

Analytical skills

Problem solving

Communication skills

Education

Associate degree in Accounting

Bachelor's degree in Accounting or related field

Tools

Accounting software

Microsoft Office

Job description

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to any category protected by applicable federal, state or local law, including but not limited to race, color, religion, sex, national origin, age, physical or mental disability, genetic information, protected veteran status, uniformed service member status or any other characteristic protected by law.

About the Organization Saint Vincent College is an educational community rooted in the tradition of the Catholic faith, the heritage of Benedictine monasticism, and the love of values inherent in the liberal approach to life and learning. Our mission is to provide quality undergraduate and graduate education for men and women to enable them to integrate their professional aims with the broader purposes of human life. The programs, activities, and encounters that make up student life at Saint Vincent College encourages the intellectual gifts, professional aptitudes and personal aspirations of students to mature harmoniously.

Position Accounting Assistant

Location Saint Vincent College

Full-Time/Part-Time Full-Time

Shift -not applicable-

Exempt/Non-Exempt Exempt

Description

Position Title: Accounting Assistant

Reports To: Accounting & Finance Manager

Primary Function: Provide support in all activities of the Business Office, including but not limited to, Accounting and Student Account functions.

Qualifications

Education: Minimum of an Associate degree in Accounting. Bachelor's degree in Accounting or related field preferred.

Experience: 2-4 years of experience in a professional office environment with demonstrated competence in basic accounting. Experience with Ellucian Colleague a plus.

Essential Duties

• Prepare month-end journal entries to record internal charges for shared service expenses.
• Assist the Accounting & Finance Manager with preparation of the Archabbey and Seminary budget and forecast.
• Month-end reconciliations to include College and Archabbey bank statements, restricted funds and donor holding accounts, and other reconciliations as assigned.
• Assist the Accounting and Finance Manager in the preparation and distribution of grant reports and other reporting requirements.to ensure regulatory compliance.
• Support the Student Accounts Manager with reporting and additional projects as assigned.
• Participate in the monthly account analysis to ensure accurate recording of general ledger transactions; tracking actual to budget spending; and identifying material account variances.
• Assist with the preparation of purchase orders for Management approval based on submitted departmental requisitions.
• Compose routine correspondence, forms, and documents with accuracy.
• Enter journal vouchers.
• Assist with information gathering for external auditors.

Other Duties

• Knowledge of accounting principles and policies.
• Strong analytical and problem-solving skills.
• Utilize independent judgement while staying in compliance with GAAP.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and/or confidential documents and information.
• Detail oriented with strong organizational and documentation skills.
• Proficient computer skills and knowledge, including accounting software and Microsoft applications.
• Ability to prioritize work to balance multiple tasks and deadlines.
• Performs various other office functions such as sorting, filing, and retrieving files or documents.
• Other duties as assigned by the Accounting and Finance Manager, Director of Financial Operations, Assistant Vice President, or Vice President.

Job Requirements

• Knowledge of general office practices and procedures.
• Ability to multi-task and handle interruptions.
• Perform occasional overtime due to deadlines.

All positions require the incumbent to be able to fully embrace the unique mission and identity of the College as a Catholic, Benedictine liberal arts and sciences institution. Saint Vincent College is committed to diversity and encourages applicants from all qualified candidates. Saint Vincent College is committed to building a diversified and competent population of faculty and staff, and encourages applications from women and minorities. Saint Vincent is an equal opportunity employer.

PLEASE NOTE: Background checks will be performed on all new hires. Employment is conditional upon satisfactory background checks and clearances.

Tags position, shift, city, state

This position is currently accepting applications.

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