Accounting Assistant

Vaco by Highspring; New York (NY); On-site; USD 80,000 - 90,000; Full time

Job summary

An established investment firm is seeking an experienced Accounting & Finance Assistant to support senior leadership. The ideal candidate will have 15-20+ years of bookkeeping or accounting experience, possess strong Excel skills, and be familiar with financial statements and tax documents. This role emphasizes accuracy, detail, and the ability to work independently in a stable, on-site environment. The position offers a salary range of $80,000.00 to $90,000.00 annually.

Qualifications

• 15-20+ years of bookkeeping or accounting experience is preferred.
• Familiarity with core financial statements essential.
• Experience with tax forms and tax returns is beneficial.

Responsibilities

• Support senior finance leadership with daily accounting tasks.
• Manage bookkeeping including journal entries and trial balances.
• Prepare quarterly financial statements.
• Review tax documents for accuracy.
• Maintain necessary documentation for finance activities.

Skills

Bookkeeping

Advanced Excel proficiency

Attention to detail

Accounting principles knowledge

Tools

QuickBooks

Job description

Accounting & Finance Assistant

Full-time, on-site; potential for limited hybrid after tenure.

$80,000.00/yr - $90,000.00/yr

About the Opportunity

A long-established international investment firm with a strong record of employee longevity is seeking a highly experienced Accounting & Finance Assistant to support the firm's senior finance leadership. This position is ideal for a tenured professional who enjoys stability, structure, and working in a small, quiet office with a global organization behind it.

The role involves hands-on bookkeeping, financial statement support, tax coordination, and working closely with senior leadership on investor-related activities. This is not a high-turnover or high-pressure environment; it is best suited for someone who values consistency and long-term alignment.

Key Responsibilities

• Support senior finance leadership with day-to-day accounting operations
• Manage bookkeeping tasks, including journal entries, debits/credits, and trial balance activity in QuickBooks
• Assist with quarterly financial statement preparation (balance sheet, income statement, cash flow)
• Prepare detailed spreadsheets and reporting packages for external tax and audit partners
• Review basic tax documents, including returns and K-1s, to ensure accuracy and completeness
• Maintain documentation, mail handling, engagement letters, and other administrative finance tasks
• Serve as an on-site presence to support office continuity and investor-related needs
• Ensure all work is completed with strong accuracy, attention to detail, and adherence to established processes

Qualifications

• 15-20+ years of bookkeeping or accounting experience (degree optional)
• Strong understanding of core financial statements (BS, IS, CF)
• Familiarity with tax forms, returns, and K-1 structures
• Advanced Excel proficiency
• QuickBooks experience required
• Highly detail-oriented with the ability to follow established procedures consistently
• Stable work history
• Comfortable working independently in a small office environment