Accounting Assistant

The Southern Baptist Theological Seminary; Louisville (KY); On-site; USD 38,000 - 52,000; Full time

Job summary

The Southern Baptist Theological Seminary in Louisville, KY seeks an Accounting Assistant to provide administrative support to the VP of Accounting and Finance and other Accounting Department management.

You will handle mail, supplies, weekly AP checks, journal entries, cash activity, filing, and Bookstore invoicing and inventory duties, contributing to accurate financial operations in a standard office environment.

Qualifications

• Minimum of a high school diploma; some college preferred.
• At least two years of experience in customer service or accounting.
• Proficient in Microsoft Word and Excel.
• Strong written and verbal communication skills.
• Ability to multitask and meet deadlines.

Responsibilities

• Open, sort, and distribute mail to department staff.
• Maintain supplies and reorder as needed.
• Process and print weekly AP checks; prepare checks for mailing.
• Input approved journal entries and expense reimbursements into the general ledger.
• Monitor daily cash activity and process wire/ACH reports.
• Maintain filing systems (paper and electronic).
• Assist with reconciliations and analyses for accounting management.
• Review and code Bookstore invoices.
• Update inventory costs in Bookstore POS system.
• Assist in reconciling Bookstore inventory.
• Perform other duties as assigned by supervisor.

Skills

Customer service

Accounting

Microsoft Word

Microsoft Excel

Communication

Multitasking

Deadline management

Education

High school diploma

Some college preferred

Tools

General ledger system

AP checks processing

Bookstore POS system

Job description

JOB SUMMARY:

The Accounting Assistant is responsible for providing administrative support to the VP of Accounting and Finance and other Accounting Department management.

ESSENTIAL JOB FUNCTIONS:

The employee in this position will have the following essential job functions:

• Opens, sorts, and distributes mail to appropriate departmental staff
• Maintains appropriate levels of needed supplies for the office and reorders supplies as needed
• Processes and prints weekly Accounts Payable checks, and prepares checks for mailing
• Inputs approved journal entries and expense reimbursement requests to the general ledger system
• Monitors daily operating cash account activity for the Seminary, distributes wire and ACH transfer reports to appropriate Seminary personnel, and processes voided checks and stop payment requests
• Maintains appropriate departmental paper and/or electronic filing systems
• Assists VP of Accounting and Finance and accounting management in preparation of reconciliations and analyses
• Review and code Bookstore invoices
• Update inventory cost in Bookstore POS system
• Assist in reconciling Bookstore inventory

Performs other duties as may be assigned by the supervisor.

EDUCATIONAL REQUIREMENTS:

Minimum of a high school diploma. Some college is preferred.

EXPERIENCE REQUIREMENTS:

At least two years of previous work experience related to customer service or accounting. Basic Microsoft Word and Excel skills. Strong written and verbal communications skills. Ability to multitask and meet deadlines in a timely manner

SUPERVISION RESPONSIBILITIES:

The person in this position will supervise no one.

REPORTING RESPONSIBILITY:

The person in this position will report to the Manager of Accounting Operations.

WORK ENVIRONMENT:

The person in this position will work in a standard office environment.

EQUIPMENT:

The person in this position will use the following equipment: Standard office machines, personal computer.