Accounting Assistant

Harboroaks; Chicago (IL); On-site; USD 42,000 - 56,000; Full time

Job summary

Harboroaks is seeking an accounting professional to manage routine accounting duties, payroll processing, and invoicing. The role supports month-end closing, accounts payable posting, and petty cash oversight at our Chicago facility.

Two or more years in accounts payable or finance are preferred; an associates degree in accounting is advantageous. This full-time position offers growth within a collaborative finance team at Harboroaks.

Qualifications

• High school diploma or equivalent required.
• Associates’ degree in accounting preferred.
• Two or more years’ experience in accounts payable, accounting or finance with knowledge of general office procedures and electronic billing preferred.

Responsibilities

• Perform accounting calculations, payroll calculations and record keeping.
• Process invoices and print checks for vendors and/or employees as approved by Corporate.
• Assist in the preparation of month and year end reporting, budgets and financial reports.
• Ensure posting of all current month invoices to accounts payable and month end closing.
• Oversee petty cash fund if applicable.
• Collect and process information to prepare bi-weekly payroll, and reconcile payroll with source documents if applicable.
• Check the accuracy of figures, calculations and postings pertaining to business transactions recorded by others.
• Work with insurance companies to verify status of outstanding claims and reprocess denied claims when needed.

Skills

Accounts payable

Education

Associates degree in accounting (preferred)

Job description

Overview

PURPOSE STATEMENT:

Responsible for applying the principles of accounting to prepare financial documents and reports and ensure appropriate control procedures are being utilized.

Responsibilities

ESSENTIAL FUNCTIONS:

• Perform accounting activities such as routine calculations, payroll calculations and record keeping.
• Process invoices and print checks for vendors and/or employees as approved by Corporate.
• Assist in the preparation of facility month and year end reporting, statistical reports, budgets and financial reports.
• Ensure posting of all current month invoices to accounts payable to month end closing for accounts payable.
• Oversee petty cash fund if applicable.

• Collect and process information to prepare bi-weekly payroll and may reconcile payroll with source documents if applicable.
• Check the accuracy of figures, calculations and postings pertaining to business transactions recorded by others.
• Work with insurance companies to verify status of outstanding claims, authorizations, dispute denials and have claims reprocessed on an as needed basis.

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High school diploma or equivalent required. Associates’ degree in accounting preferred.
• Two or more years’ experience in accounts payable, accounting or finance with knowledge of general office procedures and electronic billing preferred.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• Not Applicable.

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