Accounting AR/AP Assistant

Valleycitysupply; Valley City (ND); On-site; USD 24,796 - 33,062; Part time

Benefits offered by this job

401(k)

Bonus based on performance

Paid time off

Vision insurance

Health insurance

Profit sharing

Free food & snacks

Job summary

A local supplier in Valley City is seeking an Accounting AR/AP Assistant to support accounting functions including data entry, auditing purchased orders, and balancing cash drawers. The role offers a rate between $18.00 to $24.00 per hour and requires proficiency in Microsoft Office and accounting software. Candidates are expected to have an associate degree or relevant experience, showcasing strong organizational skills and the ability to work in a fast-paced environment.

Qualifications

• Comfortable working at a desk and using a computer.
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail and accuracy in work.

Responsibilities

• Assist with general accounting tasks AR/AP.
• Audit and match purchase orders with invoices.
• Balance cash drawer and manage warranty returns.

Skills

Good communication and follow-through

Computer Literacy is a MUST

Proficient in Microsoft Programs

Basic understanding of accounting terms

Organized with attention to detail

Education

Associate degree or relevant work experience

Tools

Microsoft Office Suite

Accounting software

Job description

Future Opening: Accounting AR/AP Assistant

• 401(k)
• Bonus based on performance
• Paid time off
• Vision insurance
• Free food & snacks
• Health insurance
• Profit sharing

NOT ACTIVELY HIRING FOR THIS POSITION, YOU ARE WELCOME TO SUBMIT FOR A POTENTIAL OPENING IN THE FUTURE

About us

Valley City Supply is a small business in Outdoor living Construction & Logistics in Valley City, OH. We are professional, agile and collaborative.

Our work environment includes:

• Modern office setting
• Casual work attire
• Company perks

Duties – General

• Answer calls and emails promptly.
• Accept customer payments over the phone and in person.
• Assist with data entry tasks.
• Assist with general accounting task AR/AP
• Handle paperwork, mail, and file documents promptly.
• Match purchase orders, purchase invoices, and BOLS/Shipping Tickets.
• Maintain records and contact customers for special orders.
• Audit any accrued purchases.
• Review statements and report discrepancies to the manager.
• Work with the warehouse to perform inventory management.
• Balance cash drawer.
• Send out statements and requested documents.
• Inform customers of open balances & collect.
• Manage warranty returns and resolve discrepancies.
• Assist with periodical audits, end‑of‑month procedures, and general accounting tasks.
• Assist with expense budget planning and maintaining them.
• Audit price discrepancies and resolve them with correct margins.
• Resolve discrepancies between vendors and/or customers.
• Support additional projects as required.

Specialized Duties

• Safeguard company assets through accurate processing of vendor invoices and credits.
• Utilize the three‑way match system to ensure payment accuracy.
• File freight/vendor claims for missing, incorrect, or damaged material.
• Resolve discrepancies between the purchase order and vendor invoice.
• Facilitate customer billing and processing of direct shipment orders.
• Investigate and resolve open items on account.
• Communicate directly with vendors to obtain missing documents.
• Digitalize and accurately index documents in the electronic filing system.
• Scan, deposit, and reconcile customer payments (Check, CC, Cash).
• Analyze and assist with month/year‑end close tasks.
• Prepare for audits.
• Assist with pricing updates on items.

Skills

• Good communication and follow‑through.
• Computer Literacy is a MUST.
• Proficient in Microsoft Programs and accounting software.
• Operate office equipment easily.
• Basic understanding of accounting terms.
• Work independently in a fast‑paced environment.
• High integrity, honesty, and professionalism.
• Organized with attention to detail.
• Willing to learn with a positive, collaborative attitude.
• Applicant must complete a skill test covering general accounting and Excel.

Education and Experience

• Associate degree or relevant work experience in an office assistant or administrative role preferred.
• Familiarity with accounting software is a plus.
• Strong computer literacy skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent organizational and time management skills.
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail and accuracy in work.

Physical Requirements

• Comfortable working at a desk and using a computer.
• Lift up to 15 pounds occasionally.
• Life and health insurance 100% paid after 60‑days.
• Optional dental and vision add‑on.
• Paid time off.
• Major Holidays off.

Compensation: $18.00 - $24.00 per hour.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Perks and Benefits

• 100% of employee premium is covered by VCS.
• Anthem BlueCross Blue Shield coverage.
• Accidental death and dismemberment at $15,000.
• Dental and vision insurance via Delta Dental and VSP.
• Paid Time Off after 60 days & paid holidays.
• Professional financial advisor available.
• Birthday celebration and lunch.
• Employee retail discount.