Accounting - AP Coordinator

Meritageresort; Napa (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading resort in Napa, California is seeking an Accounts Payable Specialist. This role involves managing invoices and payments, ensuring vendor accounts are maintained accurately, and supporting monthly closing procedures. The ideal candidate will have a high school diploma and relevant accounting experience, with proficiency in accounting software and MS Office. Join a dynamic team in a beautiful location and contribute to the financial operations of the resort.

Qualifications

• 1-2 years of related accounting experience required.
• General knowledge of accounting and bookkeeping transactions.

Responsibilities

• Review, code, and process invoices and payment requests.
• Reconcile vendor statements and resolve discrepancies.
• Prepare and process electronic transfers and payments.

Skills

Accounting Knowledge

Bookkeeping

Communication

Education

High school diploma or GED

Tools

MS Office

Excel

Job description

The Meritage Resort & Spa, Napa, California, United States of America

Job Description

Posted Friday, May 9, 2025 at 7:00 AM

Job Summary:

The Accounts Payable Specialist is responsible for managing and processing all incoming invoices and outgoing payments in a timely and accurate manner. This role ensures that all vendor accounts are maintained properly, reconciled regularly, and that company expenditures are properly documented and authorized.

Key Responsibilities:

Review, code, and process invoices and payment requests.

Verify accuracy of vendor invoices and ensure proper approvals before payment.

Reconcile vendor statements and resolve any discrepancies.

Maintain accurate and organized files of all accounts payable documentation.

Prepare and process electronic transfers and payments.

Assist with monthly closing procedures and provide support for audits.

Ensure compliance with company policies and accounting procedures.

Communicate with vendors regarding payment status and inquiries.

Track and report on outstanding payables and aging reports.

Qualifications:

High school diploma or general education degree (GED); or equivalent

combination of education and experience.

Normally requires one to two years of related accounting experience.

Requires general knowledge of accounting and bookkeeping transactions

commonly used at comparable hotel or resort.

Requires ability to use computers programmed with accounting software to

record, store and analyze information. Proficiency in MS Office, including the

ability to set up and use spreadsheet programs designed in Excel

Must be able to speak, read, write and understand English to understand

instructions, safety rules, and communicate with guests and vendors

Able to work independently with minimal guidance and as part of a team

Completes all required training as scheduled

The Meritage Resort & Spa, Napa, California, United States of America