AP Specialist

KHS USA Inc.; Waukesha (WI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

Educational Reimbursement

Life and Disability Insurance

Paid Time Off

10 Paid Holidays

401K with Company Match

Job summary

KHS USA Inc. located in Waukesha, Wisconsin, is seeking an experienced AP Specialist to manage high-volume vendor invoices, perform three-way matching in SAP, and ensure timely payments.

The role collaborates with procurement, logistics, and finance to optimize payables and maintain accurate vendor accounts. Required is an Associate degree in accounting and at least three years of related AP experience, with strong GR/IR knowledge.

Qualifications

• An Associate’s degree in accounting or related field.
• Three years of related accounts payable experience or an equivalent combination of education and experience.
• Experience in a high-volume AP environment.
• Knowledge of GR/IR reconciliation process.

Responsibilities

• Process high-volume vendor invoices (PO and Non-PO) accurately and efficiently in SAP.
• Perform three-way matching and resolve invoice discrepancies by collaborating with relevant departments.
• Process vendor invoices and initiate payments in accordance with company policies and payment terms.
• Analyze vendor accounts and negotiate extended payment terms when cash flow is restricted.
• Investigate and resolve invoice blocks, payment issues, and vendor inquiries.
• Reconcile vendor statements and coordinate with vendors to resolve outstanding discrepancies.
• Prepare account analyses and other financial reports as required.
• Assist with monthly close activities, including expense report reconciliation and payment processing.
• Ensure compliance with applicable tax and regulatory requirements, including exemption certificates, credit notes, and 1099 reporting.
• Identify and resolve accounting issues, inconsistencies, and process gaps, recommending appropriate corrective actions.
• Communicate and coordinate accounting policies, practices, and procedures with employees, vendors, customers, and other stakeholders as needed.
• Collaborate with procurement, logistics, and finance teams to optimize accounts payable processes and improve operational efficiency.
• Execute down payment transactions and related documentation requirements.
• Provide backup support for receptionist duties during lunches, breaks, or other absences as needed.

Skills

High-volume AP experience

GR/IR reconciliation

Education

Associate degree in accounting

Tools

SAP

Job description

ProfessionalsAP SpecialistKHS is a subsidiary of Salzgitter AG. As one of the world's leading manufacturers of filling and packaging systems for beverages and liquid food we are a world-class player. Our customers have trusted in our passionate pioneering spirit and first-class technologies for over 150 years. However, we can only remain world class if we continue to find new employees who make just as high demands of themselves and the quality of their work as our customers make of us at KHS. Are you one of them?

Location: Waukesha

Your responsibilities:

• Process high-volume vendor invoices (PO and Non-PO) accurately and efficiently in SAP.
• Perform three-way matching and resolve invoice discrepancies by collaborating with relevant departments.
• Process vendor invoices and initiate payments in accordance with company policies and payment terms.
• Analyze vendor accounts and negotiate extended payment terms when cash flow is restricted.
• Investigate and resolve invoice blocks, payment issues, and vendor inquiries.
• Reconcile vendor statements and coordinate with vendors to resolve outstanding discrepancies and questions.
• Prepare account analyses and other financial reports as required.
• Assist with monthly close activities, including expense report reconciliation and payment processing.
• Ensure compliance with applicable tax and regulatory requirements, including exemption certificates, credit notes, and 1099 reporting.
• Identify and resolve accounting issues, inconsistencies, and process gaps, recommending appropriate corrective actions.
• Communicate and coordinate accounting policies, practices, and procedures with employees, vendors, customers, and other stakeholders as needed.
• Collaborate with procurement, logistics, and finance teams to optimize accounts payable processes and improve operational efficiency.
• Execute down payment transactions and related documentation requirements.
• Provide backup support for receptionist duties during lunches, breaks, or other absences as needed.

Your profile:

• An Associates degree in accounting or related field
• Three years of related accounts payable experience or an equivalent combination of education and experience.
• Experience in a high-volume AP environment
• Knowledge of GR/IR reconciliation process

Benefits:

• Medical, Dental, Vision insurance offered at 30 days of employment
• Generous Educational Reimbursement program
• Company sponsored Life and Disability Insurance
• Paid Time Off
• Ten (10) Paid Holidays per year
• 401K with Company Match

In order to ensure our success in the future, too, we need first-class employees - and we also have plenty to offer them.

Contact person: Human Resources Ashley Herren KHS USA Inc.