Accounting and Payroll Specialist

Pop-Up Talent; Gardena (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

G&C Equipment Corporation in California is seeking an Accounting & Payroll Specialist to support payroll, billing, accounts receivable, and related reporting for union projects. The role requires organizing payroll processing, verifying timecards, preparing Certified Payroll Reports, and maintaining confidential records while complying with wage agreements.

Candidates should have at least 3 years of accounting or payroll experience, knowledge of QuickBooks, and proficiency in Excel; construction

Qualifications

• 3+ years of accounting or payroll experience, preferably for construction or union employees.
• Experience with union payroll and fringe-benefit reporting preferred.
• Strong proficiency in Microsoft Excel and MS Office suite.

Responsibilities

• Coordinate with union funds, halls, customers and project personnel for onboarding of union employees.
• Review employment docs and ensure onboarding paperwork is accurate and timely.
• Collect, review, and reconcile timecards and supervisor-approved timesheets for weekly payroll.

Skills

Payroll processing

Time management

Attention to detail

Communication skills

Tools

QuickBooks

Paychex

Microsoft Excel

Job description

• G&C Equipment Corporation is seeking a detail-oriented and highly organized Accounting & Payroll Specialist to support the company's accounting, payroll, billing, and accounts receivable functions. This position plays an important role in ensuring the timely processing of union payroll, customer invoicing, accounts receivable collections, and compliance with union reporting requirements
• The successful candidate will possess strong accounting skills, excellent organizational abilities, and the capability to manage multiple priorities in a fast-paced construction environment

PRIMARY RESPONSIBILITIES:

• Coordinate with union trust funds, union halls, customers, and internal project personnel regarding the hiring and onboarding of union employees
• Review employment documentation and ensure all required hiring paperwork is completed accurately and submitted on time
• Collect, review, and reconcile employee timecards and supervisor-approved timesheets for weekly payroll processing
• Process weekly payroll utilizing Paychex, ensuring accuracy, timeliness, and compliance with applicable wage agreements
• Prepare and submit Certified Payroll Reports in accordance with prevailing wage and public works requirements
• Prepare customer invoices for payroll and labor services and assist with project billing activities
• Assist with customer billing, contract invoicing, and reconciliation of project-related charges
• Prepare monthly customer statements, monitor accounts receivable aging, and follow up on outstanding balances to support timely collections
• Process monthly union benefit contributions, union dues, and related payroll reporting
• Maintain payroll, accounting, and employee records while ensuring confidentiality and compliance with company policies
• Provide general accounting and administrative support to the Accounting Department and perform additional duties as assigned

QUALIFICATIONS:

• Minimum 3 years of accounting, payroll, or bookkeeping experience
• Experience processing payroll for construction or union employees preferred
• Working knowledge of QuickBooks
• Experience with Paychex or similar payroll systems preferred
• Strong proficiency in Microsoft Excel, Word, Outlook, and other Microsoft Office applications
• Excellent organizational skills with exceptional attention to detail
• Ability to prioritize multiple assignments and consistently meet deadlines
• Strong written and verbal communication skills
• Ability to work independently while supporting a collaborative team environment

Preferred Qualifications:

• Construction accounting experience
• Experience with certified payroll reporting
• Knowledge of union payroll and fringe benefit reporting
• Bilingual (English/Spanish) is a plus

Desired Attributes:

• Professional and dependable
• Strong work ethic and positive attitude
• Detail-oriented with excellent analytical skills
• Customer service oriented
• Ability to maintain confidentiality
• Team player willing to assist across multiple departments when needed

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.