Accounting Clerk

Paulmillermazda; Lexington (KY); On-site; USD 36,000 - 48,000; Full time

Job summary

Paul Miller Ford is seeking an accounting clerk to support daily financial operations, reviewing vehicle deals, maintaining logs, and processing payments across departments.

The ideal candidate will have Tekion and Excel proficiency and experience in automotive accounting, with strong attention to detail and cross-team coordination in a fast-paced dealership environment.

Qualifications

• High school diploma or equivalent; associate degree in Accounting preferred.
• Familiarity with automotive accounting, rebates, fleet transactions, or sales commissions.
• Proficiency in Tekion, Excel, and accounting software.

Responsibilities

• Review vehicle deal folders for accuracy and compliance.
• Maintain records for fleet deals and title logs.
• Update spreadsheets: Contracts in Transit, Receivables, Wholesale Payments.
• Process FCTP, Mazda Rentals, related insurance and tax payments, and bird dog payments.
• Track and reconcile vehicle stock-ins and MSOs.
• Generate reports on sold vehicles and performance metrics.
• Notify management of discrepancies in FileShare and Tekion recaps.
• Support marketing incentive tracking and tax documentation.
• Calculate and process sales commissions.
• Complete additional duties as assigned.

Skills

Attention to detail

Organizational skills

Time management

Cross-department communication

Education

High school diploma or equivalent

Associate degree in Accounting preferred

Tools

Tekion

Excel

Job description

Job Summary

We are seeking a detail-oriented and highly organized Accounting Clerk to join our team at Paul Miller Ford. This position is critical in supporting the daily financial operations of our dealership by reviewing and processing vehicle deals, managing specialized accounting logs, and ensuring the accuracy of key financial records. The ideal candidate will be comfortable with multi-department coordination and thrive in a fast-paced, detail-driven environment.

Key Responsibilities

• Receive and review all incoming vehicle deal folders for accuracy and compliance, including:
  
  
  
  • Verifying taxes and rebates for Mazda, Ford, and commercial/fleet transactions
  
  
  • Ensuring all deal documentation is complete and properly recorded
  
  
  
  


• Maintain up-to-date records for fleet deals, and manage title logs


• Oversee and update spreadsheets such as:
  
  
  
  • Contracts in Transit
  
  
  • Receivables
  
  
  • Wholesale Payment Tracking
  
  
  
  


• Manage and process:
  
  
  
  • FCTP and Mazda Rentals
  
  
  • Related insurance and tax payments
  
  
  • Bird dog payments (sales referral incentives)
  
  
  
  


• Track and reconcile all vehicle stock-ins


• Maintain and organize MSOs (Manufacturer Statements of Origin)


• Support marketing incentive tracking and rental-related tax documentation


• Calculate and process sales commissions


• Generate reports for sold vehicles, AOPs (Annual Operating Plans), and internal performance tracking


• Ensure FileShare and Tekion recap sheets match; notify a sales manager or finance director of discrepancies or changes


• Complete any additional duties as assigned by management

Qualifications

• High school diploma or equivalent required; associate degree in Accounting or related field preferred


• Familiarity with automotive accounting, rebates, fleet transactions, or sales commission processes is a plus


• Proficiency in Tekion, Excel, and other accounting software


• Exceptional attention to detail and problem-solving skills
  
• Strong organizational and time management abilities


• Ability to communicate effectively across departments and handle sensitive information with discretion


• Self-motivated, dependable, and able to work both independently and within a team

This is an excellent opportunity for someone looking to grow their career in automotive accounting while supporting a high-performing dealership team.