ACCOUNTING ANALYST

California State Controller's Office; Sacramento (CA); Hybrid; USD 47,000 - 74,000; Full time

Job summary

California State Controller's Office seeks an Accounting Analyst in Sacramento to perform professional accounting duties for tax programs, establishing and maintaining financial records and assisting in the preparation of reports for management and state agencies.

In this training-capacity role, you’ll coordinate remittances, reconcile accounts, and support a range of government accounting practices. A resume, cover letter, and degree documents are required for consideration.

Responsibilities

• Coordinate, monitor, and review fiscal transactions relative to tax revenues and refunds.
• Assist with completion of monthly and year-end financial, statistical, and management reports that provide information to management, the Departmental Accounting Office, and other State agencies.
• Effectively utilize Sage ACCPAC software applications and FI$Cal to record transactions and generate accurate financial reports.
• Process Remittance Advice/TC-31 forms, calculate interest on delinquent remittances, prepare monthly Restitution Fund Memos and the annual Delinquency Date Schedule, and maintain county remittance records.
• Perform monthly reconciliations on various tax programs. Establish new accounts, analyze transactions, and prepare adjustments to update subsidiary ledgers.
• Identify past due accounts receivables, prepare billing notices, and prepare the accounts for transfer to the internal collection staff for further action. Prepare updated account balances for filing bankruptcy claims and submission of requests for discharge from accountability.
• Analyze accounting documents and ensure that they are processed and issued per governmental accounting practices and per statutory authorization.
• Assist experienced accounting and technical staff in preparation and posting of accounting transactions to accounts receivable and accounts payable subsidiary ledgers, including the preparation of refunds.
• Coordinate and communicate with the Departmental Accounting Office and other tax program administering state agencies including but not limited to the Department of Insurance, California Department of Tax and Fee Administration, and the Department of Conservation.
• Assist taxpayers or their representatives on complex or sensitive inquiries concerning account status. Confer with departmental or external accounting staff to correct errors detected in account balances and/or financial records.
• Assist with special projects, including but not limited to the modification of existing accounting system and/or process re-engineering efforts and the development and maintenance of desk procedures.
• Participate in cross training as requested for other program areas, including but not limited to the processing of the TC-31 forms, assisting counties or their representatives and coordinating with the Judicial Council, State Treasurer’s Office and other state agencies involved with county revenue remittances.

Skills

Sage ACCPAC

FI$Cal

Tools

Sage ACCPAC

FI$Cal

Job description

Work Location

Sacramento County

Position Details

Job Code #

JC-536508

Position #(s)

051-421-4582-195

Working Title

Accounting Analyst

Classification

ACCOUNTING ANALYST

$4,256.00 - $4,837.00 A

$4,392.00 - $5,233.00 B

$5,266.00 - $6,591.00 C

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions

1

Work Location

Sacramento County

Telework

Hybrid

Job Type

Permanent, Full Time

Facility

Local Govt Programs & Services Division

Department Information

The Office of the State Controller (SCO) is the destination employer within the State of California. As California’s chief fiscal officer, the Controller’s Office ensures accountability and transparency of California’s financial practices while promoting fairness and opportunity for all. Here, you’ll work in a collaborative and supportive environment with diverse opportunities for professional growth and development. A career with the SCO offers meaningful work that directly impacts the state’s future.

The Local Government Programs and Services Division (LGPSD) of the California State Controller’s Office partners with local governments across the state to promote transparency, accountability, and fiscal responsibility. This division oversees financial audits, provides guidance on state-mandated programs, and ensures local governments comply with reporting requirements - ultimately helping to safeguard public funds. In this division, you’ll be at the forefront of strengthening California’s communities through sound financial practices, while collaborating with local agencies to support their fiscal health. With a focus on public service, problem-solving, and community impact, this division offers a rewarding career path for those who want to make a difference in how local governments operate and serve their residents.

Take the next step in your career with an organization that values innovation, integrity, and the well‑being of its employees. Apply today and build a California where everyone thrives!

Visit our website to learn more about the State Controller’s Office.

How did you hear about us? Take our survey!

Job Description And Duties

Under general direction provided by the Accounting Administrator I (Supervisor), the incumbent, in a training capacity, will perform professional level accounting duties in the establishment and maintenance of accounts and financial records for various tax programs for which the Controller's office has accounting and collection responsibilities. This may require working with internal and external parties.

Duties Performed

• Coordinate, monitor, and review fiscal transactions relative to tax revenues and refunds. Assist with completion of monthly and year-end financial, statistical, and management reports that provide information to management, the Departmental Accounting Office, and other State agencies.
• Effectively utilize Sage ACCPAC software applications and FI$Cal to record transactions and generate accurate financial reports.
• Process Remittance Advice/TC-31 forms, calculate interest on delinquent remittances, prepare monthly Restitution Fund Memos and the annual Delinquency Date Schedule, and maintain county remittance records.
• Perform monthly reconciliations on various tax programs. Establish new accounts, analyze transactions, and prepare adjustments to update subsidiary ledgers.
• Identify past due accounts receivables, prepare billing notices, and prepare the accounts for transfer to the internal collection staff for further action. Prepare updated account balances for filing bankruptcy claims and submission of requests for discharge from accountability.
• Analyze accounting documents and ensure that they are processed and issued per governmental accounting practices and per statutory authorization.
• Assist experienced accounting and technical staff in preparation and posting of accounting transactions to accounts receivable and accounts payable subsidiary ledgers, including the preparation of refunds.
• Coordinate and communicate with the Departmental Accounting Office and other tax program administering state agencies including but not limited to the Department of Insurance, California Department of Tax and Fee Administration, and the Department of Conservation.
• Assist taxpayers or their representatives on complex or sensitive inquiries concerning account status. Confer with departmental or external accounting staff to correct errors detected in account balances and/or financial records.
• Assist with special projects, including but not limited to the modification of existing accounting system and/or process re-engineering efforts and the development and maintenance of desk procedures.
• Participate in cross training as requested for other program areas, including but not limited to the processing of the TC-31 forms, assisting counties or their representatives and coordinating with the Judicial Council, State Treasurer’s Office and other state agencies involved with county revenue remittances.

Special Requirements

A resume is required.

A cover letter is required.

A copy of your degree, transcripts, or degree evaluation is required.

Take the required examination here: Accounting Analyst Examination

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug‑free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.