Accounting Agent

Expeditors; San Diego (CA); On-site; USD 33,062 - 35,817; Full time

Benefits offered by this job

Full-time role

International team

Development plan

Career opportunities

Employee Stock Purchase Plan

Diverse benefits

Job summary

Expeditors is seeking an Accounts Payable/Accounts Receivable professional in a full‑time role based in San Diego, CA. The position covers AP invoicing, vendor payment status, AR collections, and billing support within a collaborative accounting environment.

The role requires experience in accounting administration, strong Excel skills, and the ability to manage high‑volume workloads with accuracy. Local benefits and a professional team are provided.

Qualifications

• Experience in accounting administration, AP, AR, collections, or related financial support.
• Strong written and verbal communication with customers and teams.
• Excellent attention to detail and reliability.
• Proficiency with Microsoft Excel and accounting systems.

Responsibilities

• Submit AP invoices within 24 hours of receipt and ensure accurate coding and routing.
• Provide vendor payment status updates, due dates and references; escalate approvals as needed.
• Review vendor aging weekly for high-volume vendors and reconcile accounts monthly.
• Manage AR collections via phone and email; document activity in ARC.
• Distribute invoices via email/EDI/FTP; maintain accounting procedures and SharePoint resources.
• Run and refresh revenue, AR analytics, inter-company and accrual reports.

Skills

Organisational skills

Excel proficiency

Independent worker

Tools

ARC

RMT

SharePoint

Accounting systems

Job description

Job Description

Accounts Payable

• Submit AP invoices within 24 hours of receipt and ensure accurate coding, documentation, and routing for approval.
• Provide vendor payment status updates, including due dates and payment references, and elevate pending approvals as needed.
• Review vendor aging regularly, including weekly follow up for high‑volume vendors and monthly reconciliation for assigned accounts.
• Assist with vendor setup, shared mailbox coverage, AP inquiries, and payment support via ACH or check.

Accounts Receivable & Collections

• Manage past‑due accounts through consistent phone and email follow‑up, documenting collection activity and payment status in ARC.
• Update invoice and credit notes weekly, including SOA dates, contact information, payment centre updates and next steps.
• Partner with Operations Managers and Account Management to resolve OCL items, past‑due balances, credits and collection concerns.
• Enter AR disputes into RMT same business day and manage weekly follow‑up until final resolution.

Billing, Reporting & Process Support

• Support customer invoice distribution using appropriate delivery methods such as email, EDI, FTP, statements or customer‑specific requirements.
• Maintain accurate local accounting procedures, SharePoint resources and collection support documentation.
• Run and refresh assigned accounting reports, including revenue recognition, AR analytics, inter‑company and house bill accrual reporting.
• Use internal resources, SOPs and network office support to resolve AP vendor issues, AR collections and one‑off accounting questions.

Administrative & Team Support

• Respond to emails within the same business day with accurate and meaningful information.
• Provide front desk coverage as needed, including call routing, visitor check‑in and professional guest support.
• Assist with team coverage during absences, including monitoring shared accounting mailboxes and supporting invoice distribution.
• Participate in accounting and operations meetings to help drive timely resolution of disputed invoices and open accounting items.

Qualifications

• Experience in accounting administration, accounts payable, accounts receivable, collections, billing or related financial support.
• Working knowledge of basic accounting principles, documentation standards and account reconciliation practices.
• Strong organisational skills with the ability to prioritise competing deadlines in a high‑volume environment.
• Professional written and verbal communication skills with customers, service providers and internal teams.
• Strong attention to detail, accuracy, follow‑through and reliability.
• Proficiency with Microsoft Excel and the ability to work with accounting systems, reports and shared resources.
• Ability to work independently while contributing to a collaborative accounting team environment.

Pay rate range $24 - $26/hour based on experience.

Benefits

Expeditors offers excellent benefits.

• We offer a position for 40 hours a week (full‑time).
• You will be part of a professional/international, open enthusiastic team and environment.
• You will receive a personalised development plan with a diversity of training methods.
• There will be career opportunities within the company (local, regional and globally).
• There is an option to take part of our Employee Stock Purchase Plan.
• We offer a diverse benefit package.