Accounts Payable Agent

Expeditors; Memphis (TN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid Vacation & Sick Time

Health Plan

Life Insurance

Employee Stock Purchase Plan

Training & Development Program

Growth opportunities

Employee Referral Program Bonus

Job summary

Expeditors seeks an Accounts Payable Agent to support the accounting department in Memphis by ensuring accurate and timely processing of vendor invoices and maintaining payment schedules. You will work with vendors, branch personnel, and operations teams to reconcile statements and resolve discrepancies.

The role emphasizes compliance with accounting policies, attention to detail, and strong internal/external customer service. Growth opportunities and comprehensive benefits are offered.

Qualifications

• Experience in accounts payable and vendor invoice processing.
• Strong accounting and financial acumen.
• Proficiency with Excel and Microsoft Office.

Responsibilities

• Review and process vendor invoices for accuracy and proper approval.
• Match invoice amounts in the AP system and ensure accurate entry into financial systems.
• Prepare and issue payment schedules and support timely vendor payments.
• Reconcile vendor statements and investigate invoice discrepancies.
• Monitor open invoices and identify overdue or at-risk items.
• Collaborate with vendors, service providers, and branch personnel to resolve payment issues.
• Support cost accounting and billing activities by working with operations teams.
• Maintain organized records of invoices, statements, and accounting documentation.
• Assist with accounting projects, process improvements, and departmental initiatives.
• Ensure compliance with company accounting policies, procedures, and regulations.

Skills

Strong accounting & financial acumen

Analytical

Organizational skills

Problem solving

Communication skills

Attention to detail

Independent worker

Tools

Microsoft Office

Excel

Word

Outlook

Financial systems

Job description

Purpose of the Role:

Support the Accounting department by ensuring accurate and timely processing of accounts payable transactions while providing best-in-class service to internal and external customers. The Accounts Payable Agent is responsible for managing vendor invoices, maintaining payment schedules, reconciling accounts, resolving discrepancies, and supporting compliance with company accounting policies.

Key Responsibilities

• Review and process vendor invoices for accuracy and proper approval.
• Match invoice amounts in the Accounts Payable system and ensure accurate entry into financial systems.
• Prepare and issue payment schedules and support timely vendor payments.
• Reconcile vendor statements and investigate invoice discrepancies.
• Monitor open invoices and identify overdue or at-risk items.
• Collaborate with vendors, service providers, and branch personnel to resolve payment issues.
• Support cost accounting and billing activities by working with operations teams.
• Maintain organized records of invoices, statements, and accounting documentation.
• Assist with accounting projects, process improvements, and departmental initiatives.
• Ensure compliance with company accounting policies, procedures, and regulations.

Key Performance Expectations

• Timely and accurate processing of accounts payable transactions.
• Effective management of invoice exceptions and payment discrepancies.
• Strong internal and external customer service.
• Compliance with accounting procedures and company policies.
• Contribution to process improvement and operational excellence.

Skills and Qualifications

• Strong accounting and financial acumen.
• Excellent analytical, organizational, and problem-solving skills.
• Detail-oriented with the ability to manage multiple priorities.
• Strong communication and relationship-building skills.
• Proficiency in Microsoft Office, especially Excel, Word, Outlook, and related financial systems.
• Ability to work independently in a fast-paced environment.
• Commitment to Expeditors' cultural attributes, integrity, customer service, and continuous improvement.

Expeditors offers excellent benefits:

• Paid Vacation, Holiday, Sick Time
• Health Plan: Medical
• Life Insurance
• Employee Stock Purchase Plan
• Training and Personnel Development Program
• Growth opportunities within the company
• Employee Referral Program Bonus