Accounting Agent

Expeditors; Hidalgo (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Expeditors is a global logistics company seeking an Accounts Payable professional to manage payables, review and record invoices, and ensure timely disbursement to service providers. You will maintain asset inventories, coordinate stock of office supplies, and support the Accounting team while upholding Expeditors’ culture and internal controls.

You will participate in monthly audits, track overhead trends, and collaborate across departments to improve efficiency while sustaining compliance and

Qualifications

• Bachelor's degree in Accounting/Finance required.
• 1–2 years of accounting experience required.
• Strong finance knowledge.
• Ability to learn global logistics industry processes and procedures.
• Customer satisfaction oriented.
• Excellent written and oral communication.
• Self-driven with good business sense.
• Proficient in Microsoft Office and Expeditors applications.
• Strong time management and attention to detail.
• Ability to relate and influence employees at all levels.

Responsibilities

• Review and process payable detail in exp.o Accounting system, ensuring overhead expenses are allocated to the correct cost center and general ledger code (GL) and operational costs are matched against the appropriate provision and general ledger code (GL).
• Monitor overhead expenses trend and provide status of overhead expenses weekly to management.
• Perform Service Provider payable audits on a regular basis to check charges on invoice to agreed rates.
• Verify Service Provider payables by reconciling to Service Provider Statements, ensure invoices are approved in time to meet established payment cycle and make accrual if needed.
• Schedule and prepare payments in exp.o Accounting system.
• Process check deposits in Wells Fargo banking system for checks received locally from customers.
• Maintain a filing system per internal and local document retention policies (i.e. upload the invoice to payable and the vendor statement to payment in exp.o Accounting).
• Proactively identify problem accounts and follow up exceptions prior to submitting the payable via email/telephone to resolve issues through building key relationships with Service Providers and Internal Staff.
• Support Accounting Department with miscellaneous projects and assignments.
• Promote compliance in diligently following all company policies and regulations and performing the task with integrity.

Skills

Interpersonal communication

Time management

Problem solving

Multitasking

Self-driven

Customer satisfaction oriented

Ability to learn processes

Data entry

Project management

Attention to detail

Influence at all levels

Education

Bachelor's degree in Accounting/Finance

Tools

Microsoft Office

Expeditors applications

Excel

Job description

We take care of our employees, and they take care of our customers! Become a member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems.

Job Description

Scope of Position Manage Accounts Payables processes, receive, review, verify, and record payables and manage the disbursement process to ensure Service Providers are paid timely. Help to maintain control of fixed asset inventory; manage available stock of products and consumables required for the branch; realize user’s conciliations of the Expeditors systems. To be an example to follow for your team, promoting Expeditors’ culture.

Metrics

• SPM
  • Ensure payments are issued to Approved Service Providers.
• Finance
  • Expense Control – Remain at or under budget.
• Administration
  • Coordinates and maintain available stock of the supply of consumables for office supplies, ensuring best cost and quality.
• Training
  • Complete 52 hours training per year (4.33 per month).
  • Complete all mandatory training timely.

Key Deliverables

• Exemplify and Teach Our Culture, Mission and Goals.
• Follow the 10 Critical Success Factor.
• Keep the excellence internal service execution within the Accounting department.
• Engage with team members daily, participate on check-in, weekly and monthly meetings or when is necessary.
• Build healthy cross-functional relationship. Ensure a healthy work environment, promote team spirit and cohesiveness in the department and also working together with other teams.
• Own your self-development. Prepare, follow-up and execute on your personal development goals.
• Understand and implement the company controls, policies, procedures, processes, applications, tools, and systems.
• Participate in the Accounting team on initiatives and projects.
• Participate in other departments meetings, support projects and initiatives at every level.
• Escalate problems or concerns to Accounting Team Lead, Supervisor and Manager.

Finance & Operations

• Review and submit payable detail in exp.o Accounting system, ensuring overhead expenses are allocated to the correct cost center and general ledger code (GL) and operational costs are matched against the appropriate provision and general ledger code (GL).
• Monitor overhead expenses trend and provide status of overhead expenses in a weekly basis to management.
• Perform Service Provider payable audits on a regular basis to check charges on invoice to agreed rates.
• Verify Service Provider payables by reconciling to Service Provider Statements, ensure invoices are approved in time to meet established payment cycle and make accrual if needed.
• Schedule and prepare payments in exp.o Accounting system.
• Process check deposits in Wells Fargo banking system for checks received locally from customers.
• Maintain a filing system in accordance to internal and local document retention policies (i.e. upload the invoice to the payable and the vendor statement to the payment in exp.o Accounting).
• Proactively identify problem accounts and follow up exceptions prior to submitting the payable via email/telephone to effectively resolve issues through building key relationships with Service Providers and Internal Staff.
• Support Accounting Department with miscellaneous projects and assignments.
• Promote compliance in diligently following all company policies and regulations and performing the task at hand with outstanding integrity and pride.

Key Deliverables

• Collaborate with the Accounting team on the preparation or required documentation of financial information related to internal or external audits and/or any other financial initiatives or projects.
• Map and understand department process flow, constantly looking for areas of improved efficiency to offer internal customers.
• Actively participate in the optimization of tools and continuously improve the efficiency and quality of the service. Set the tone of this environment within your department.

Compliance

• Understand and comply with company internal controls, specifically the Fınancıal Process Control Documentation.
• Promote compliance and diligently follow all company policies and regulations and be the role model of integrity and pride.
• Ensure continuous awareness and understanding of policies and regulations.

Security, Health and Safety

• Responsible to inform immediately to the Branch’s Health and Safety representative any unsafe condition that could put employees at risk in the workplace as well as any incident or accident.

Qualifications

• Degree: Bachelor's degree in Accounting /Finance.
• 1-2 years of experience in Accounting required.
• Finance knowledge.
• Ability to learn and apply global logistics industry processes and procedures.
• Customer Satisfaction oriented.
• Strong interpersonal and communication skills, ability to communicate at all levels written and oral communication and presentations.
• Ability to relate and influence employees at all levels.
• Strong time management skills and attention to detail.
• Problem solving and business analytical skills.
• Strong project management skills, and ability to multitask.
• Ability to complete work within standard procedures, guidelines and office policies.
• Self-driven personality and good business sense are expected.
• Good data entry and computer skills, including knowledge of all Microsoft Office applications.
• Hands-on user skills with Expeditors’ applications as needed.
• Commitment to exemplify Expeditors’ Culture at all times.

Additional Information

All your information will be kept confidential according to EEO guidelines.